Overview

The YMCA is a charity that has been helping Canadians improve their lives since the first Y opened in 1851. Y programs are offered at more than 1,700 locations across Canada and help more than 2.25 million people annually become healthier in spirit, mind, and body. The YMCA of the National Capital Region proudly serves people of all ages, backgrounds and abilities, and works to address critical social needs in our community. We are a leader and valued partner in creating a vibrant and healthy community where everyone belongs and can reach their full potential.

This position requires a commitment to the Y mission and core values of responsibility, honesty, caring, respect, and inclusion, which form the foundation of all Y programs and services.

Working for the Y

Are you looking to use your skills and unique gifts to make a real difference in your community? The YMCA of the National Capital Region is a great workplace committed to diversity, equity, and inclusion, where different backgrounds, experiences, and identities are appreciated and celebrated. The YMCA provides hundreds of employees with meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities. We recognize the contributions of our staff through innovative practices, great benefits, and growth opportunities. Whether you are starting out in your career or a seasoned professional, you will find many exciting opportunities to achieve your personal and career goals.

Vacancy Status: This job posting is for an existing vacancy.

What do we offer?

At the Y, you will be part of a vibrant and diverse network of people whose shared vision is to change lives and make our communities home to the healthiest children, teens, adults, and families.

Our competitive wage and benefit package include:

• Free YMCA gym membership;
• Discounted Y program fees (including health & fitness programs, child care, and camps);
• Access to our YMCA Employee and Family Assistance Program (EFAP) including free, immediate, confidential assistance and counselling for you and your family members for mental and physical health, and financial advice, among other 12 suites of services;
• Health and Dental Insurance;
• Long-term Disability and Life Insurance;
• Access to our Canadian YMCA Retirement Fund pension plan;
• Up to 25 vacation days per year including two float days, and one birthday vacation;
• Maternity leave benefits for up to 18 months.

*Some benefits may vary based on employment terms

What do you offer?

The Administrative Assistant to the President and CEO will play a crucial role in supporting the CEO and ensuring the smooth operation of executive functions. This position requires an individual with superior communication skills, the ability to work within a flexible schedule, and a high level of professionalism. The Administrative Assistant will support the CEO by managing schedules, coordinating meetings, handling correspondence, and maintaining records. This role is responsible for preparing reports, presentations, and other documents, ensuring accuracy and confidentiality. Additionally, the Administrative Assistant will assist with planning and executing team events and meetings, handling logistics, catering, and coordination with external partners.

Some of the tasks of this position include:

• Managing and maintaining calendars, and coordinating meetings, conferences and travel arrangements for the President and CEO.
• Supporting the overall objectives of the senior management team with the coordination of meeting planning and materials, including providing administrative support, handling logistics, and coordinating with external partners.
• Preparing and reviewing documents using Microsoft Office, ensuring accuracy and consistency.
• Answering a central phone line, responding to inquiries, monitoring the email inbox, and redirecting calls and emails to appropriate team members.
• Typing and proofreading correspondence, forms, and other documents.
• Ordering office supplies.

What qualifications and abilities are we looking for?

At the YMCA of the National Capital Region, we strive to ensure our employees are a fit based on their strengths, interests, and future goals.

The successful candidate will have the following:

Education

• Post-secondary education or equivalent in a related field

Language

• Fluent in English, oral and written
• Bilingualism is an asset

Experience, Skills and Abilities

• Minimum 3 years' experience in an administrative position supporting senior staff
• Strong written, analytical and critical thinking skills
• Excellent communication and interpersonal skills
• High degree of independence and initiative
• Experience working with sensitive and confidential information
• Excellent technical skills in all Microsoft Office Suite products, including Word, Outlook, Excel, and PowerPoint
• Ability to manage multiple projects simultaneously

Additional Requirements:

• Applicants must already have a valid permit to work in Canada.
• A Police Record check, not more than 6 months old is required. Police Records checks are reviewed on an individual basis and the offense(s) - if any - is considered in the decision-making process in relation to the requirement of working with children, therefore not eliminating all candidates with a record from being offered a position.
• Annually, staff must complete the mandatory training for the protection of Children & Youth and submit the certificate of completion.

Core Competencies:

• Commitment To Y Vision and Values: Demonstrates and promotes a personal understanding of and appreciation for the mission, vision, strategic outcomes, and values of the Y.
• Confidentiality, Privacy, and Integrity: Demonstrates responsible behaviour at all times and maintains high ethical standards.
• Communication: Communicates in a thorough, clear, and timely manner and supports information sharing and goal achievement across the Association.
• Problem-Solving: Identifies an issue, gathers and processes information, comes up with possible solutions, selects appropriate responses, and implements them.
• Teamwork: Participates actively in a team for organizational effectiveness. Creates an atmosphere of trust amongst all team members.

About diversity and inclusiveness at the Y :

Inclusiveness is a part of our core values and we are committed to ensuring the diversity of the people and communities we serve and as well as our staff. We welcome candidates from racialized groups, invisible minorities, Indigenous People, women, persons with disabilities, persons who identify as 2SLGBTQ+.

YMCA of the National Capital Region is committed to accessibility in employment and to ensuring equal access to employment opportunities for candidates, including persons with disabilities. In compliance with AODA, the YMCA will endeavour to provide accommodation to people with disabilities in the recruitment process upon request. If you are selected for an interview and require accommodation due to a disability during the recruitment process, please email via Isarta upon scheduling your interview.

Statement on Use of Artificial Intelligence in Employment Decisions:

At the YMCA, we are committed to maintaining a fair and equitable hiring process. We do not use artificial intelligence (AI) to screen, assess, or select applicants for any positions of employment. All employment decisions are made by our dedicated People and Culture team, ensuring that each candidate is evaluated on an individual basis with the utmost consideration for their unique qualifications and experiences.

How to apply?

All internal applicants must inform their supervisor of their intention to apply for the position.

Thank you for your interest in joining the YMCA of the National Capital Region. We appreciate all applications. Due to the volume of applicants, we are only able to contact those selected for further consideration in the hiring process.

The YMCA of the National Capital Region is committed to being an Equal Opportunity Employer.