Our client, an established and growing mechanical contractor, has an immediate opening for a detail-oriented and experienced Business Support Coordinator to support their Operations teams.

The ideal candidate will have at least three years of relevant experience and a strong understanding of supporting internal teams in a fast-paced, proactive, and collaborative environment. If you're passionate about providing exceptional administrative support and eager to contribute to our client's success, we'd love to hear from you!

KEY RESPONSIBILITIES

• Provide comprehensive administrative support to the Operations Team, ensuring smooth day-to-day operations.
• Schedule, coordinate, and manage internal and external meetings, including client engagements, ensuring all stakeholders are aligned.
• Act as the point of contact for service providers related to IT and VoIP telephone systems, ensuring timely and effective resolution of issues.
• Oversee and maintain internal meeting schedules, dashboards, and critical business documents, ensuring all information is up-to-date and accessible.
• Draft, format, and proofread templated proposals using Microsoft Word and Excel, ensuring consistency and attention to detail.
• Assist in creating and managing project bids and tenders, supporting timely and accurate submissions.
• Coordinate operational meetings, take detailed notes, assign action items, and follow up to ensure outstanding tasks are completed.

KEY QUALIFICATIONS

• Minimum of 3 years of experience in a business support, executive assistant, or administrative role, with a proven track record of providing high-level support to senior leadership.
• Demonstrated ability to effectively coordinate and support cross-functional teams, ensuring smooth collaboration and project success.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook), with the ability to create and manage professional templates and documents efficiently.
• Exceptional organizational, communication, and follow-up skills, ensuring that all tasks and projects are completed accurately and on time.
• Detail-oriented, proactive, and solutions-driven with a demonstrated ability to anticipate needs and solve problems independently.
• Experience working within the construction or mechanical industry an asset