Job Title: Administrative Assistant

Location: Edmonton, Alberta (Onsite - 5 Days per Week)

Employment Type: Contract (Full-Time)

Contract Duration: December 3, 2025 - March 31, 2026

Interview Mode: Virtual (Interviews expected to begin November 27)

About the Role

We are seeking an Administrative Assistant to provide professional, reliable, and detail-oriented administrative support to the Branch Administrator within the Client. This role is ideal for a proactive individual with excellent communication and organizational skills who thrives in a fast-paced, collaborative environment.

You will play a key role in calendar coordination, email and document management, and support day-to-day branch operations while ensuring accuracy, efficiency, and confidentiality across administrative processes.

Key Responsibilities

- Manage and coordinate the Executive Director's calendar, scheduling meetings and appointments efficiently.

- Organize and maintain shared email inboxes, ensuring messages are categorized, prioritized, and addressed promptly.

- Maintain accurate and organized electronic and physical filing systems to ensure quick access to key records.

- Prepare correspondence, reports, and presentations, providing high-quality administrative assistance to leadership.

- Support branch operations, handling additional administrative tasks as assigned.

- Collaborate with internal teams to promote seamless communication and workflow across departments.

- Participate in mandatory training programs including FOIP, cybersecurity, and workplace conduct modules.

Mandatory Skills & Qualifications

- High School Diploma or GED (required).

- 1+ year of experience using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Proficient in Microsoft Outlook for scheduling, task tracking, and correspondence management.

- Strong organizational skills with high attention to detail.

- Proven ability to manage multiple priorities and meet tight deadlines.

- Excellent verbal and written communication skills, with professionalism in stakeholder interactions.

- Available to work onsite in Edmonton, AB (Monday to Friday, 8:00 AM - 4:30 PM).

Preferred Skills

- Post-secondary education in Office Administration (certificate, diploma, or degree).

- Experience editing or formatting documents using Adobe Acrobat Pro or similar PDF tools.

- Familiarity with public sector records management and archiving standards.

- Prior experience providing administrative support in government or public-sector environments.

Why Join Us

- Contribute to the efficient operation of a key provincial government branch.

- Work in a structured, professional environment with opportunities for skill growth.

- Join a team that values collaboration, accuracy, and continuous improvement.

- Competitive hourly pay and consistent onsite schedule for work-life balance.

About NetworkPedia

NetworkPedia is a certified women-owned technology and talent solutions company, providing IT infrastructure, cybersecurity, managed services, and specialized recruitment across North Americas and beyond. Our mission is to empower organizations with secure, scalable, and innovative technology while building inclusive teams that reflect the communities we serve.

As a trusted partner, we deliver expertise across networking, cloud, IT service management, and security operations, along with staffing solutions for niche technology roles. We are committed to diversity, equity, and inclusion (DEI) in all our hiring practices and ensure that our opportunities are open to all qualified applicants, without discrimination on the basis of age, gender, race, ethnicity, religion, sexual orientation, or disability.

How to Apply

Apply directly via LinkedIn Easy Apply or send your updated resume via Isarta