We are hiring an Executive Assistant in Toronto!

As the Executive Assistant to our CEO, you will play a pivotal role in company performance through the support of our founder and that of our growing skincare company. You are a passionate self-starter who is detail-oriented, highly organized, tech-savvy, and thrives in a dynamic work environment. Values driven, with a passion for wellness and people, you are high energy and possess an entrepreneurial spirit.

Who we are:

Sahajan is the first clinically proven skin and haircare brand based on the Ancient Science of Ayurveda. Proudly Canadian-founded and made, we are on a mission to share the magic and the science of Ayurveda with the beauty world. Sahajan has been featured in global publications including Vogue, O, Glamour and Elle, is multiple award winning and quickly growing. In addition to our strong e-commerce business, we are proud to partner with some of North America's top retailers including Sephora Canada, Credo Beauty and The Detox Market.

The Role:

• Support the administrative needs of the Founder/CEO, including calendar management, email support, meeting setup, (including A/V and catering), expense reports and reconciliation, and travel arrangements.
• Support the personal administrative needs of the founder/CEO where needed to ensure daily seamless business flow.
• Oversee daily office operations to ensure a well-functioning, professional environment.
• Manage office supplies and where needed vendor relationships.
• Coordinate office maintenance, and facilities management.
• Organize company events, meetings, and team-building activities.
• Maintain records and documentation in accordance with company policies.
• Work closely with bookkeepers to support expense reconciliation and payment processing.
• Liaise as needed with investors and other key stakeholders.
• Co-ordinate influencer and other PR related packages from the office.
• Assist in maintaining office inventory of Sahajan products.

Here's what we are looking for:

• Bachelor's degree or College Diploma.
• 2+ years in an administrative role.
• Superior written and verbal communication skills.
• High level of independence and can be relied upon to follow work through to completion.
• Proven ability to manage multiple tasks simultaneously, take initiative, exercise sound judgement, and anticipate needs.
• Proven ability to establish valuable relationships within an organization.
• The ability to cope well under pressure with little or no supervision.
• High degree of professionalism, business maturity, common sense, and good judgement.
• Strong organization skills and attention to detail and accuracy.
• Flexibility and able to thrive in a fast-paced environment.
• Able to maintain confidentiality on highly sensitive matters.
• Willing to occasionally monitor email off-hours.
• Driver's License with clean driving record and regular access to a car.

Additional Notes:

Authorization to work in Canada is required for this role.

Here's what you will look forward to:

• A hybrid work environment, minimum two days per week at the office in Toronto. (could increase as needed) The office is located at Don Mills Rd and Eglinton Ave.
• Comprehensive medical and dental benefits.
• Cell phone allowance.
• Work-from anywhere week.
• Semi-annual performance reviews.
• Values driven organization with a strong foundation in wellness and integrity.
• Competitive salary (negotiable based on experience).

At Sahajan, we embrace a hybrid working environment and support our team to be successful whether they are at home or in the office. The primary purpose of our office time is to drive collaboration and deepen relationships with one another.

Join our team

Ready to dive into the future of clean beauty and play a vital role in the future of Sahajan? We encourage applications from all qualified candidates, including underrepresented communities, and strive to create a respectful, inclusive, and supportive work environment where everyone can thrive. Please send your resume and cover letter directly. We appreciate all applicant's interest, but only those selected for an interview will be contacted.