Human Resources Administrative Assistant - Edmonton

Apave Canada is seeking a Full-time, Permanent, Human Resources Administrative Assistant, to join our team immediately and support day-to-day HR operations. This role is key to delivering a seamless employee experience and ensuring compliance throughout the employee lifecycle. If you're a recent graduate or an Administrative and/or HR professional looking to grow in a collaborative, fast-paced environment, we'd love to hear from you!

Who we are:

Apave Canada has been serving the oil and gas, petroleum and petrochemical, chemical, power generation, pipeline and potash industries since 1953.

Our Canadian operations currently provide services from Edmonton, Calgary, Cold Lake, Fort McMurray, Lloydminster, Nisku, and Red Deer, Regina, Saskatoon and Goderich. Our USA operations provide services from 23 office locations, our United Kingdom operations provide services from 7 office locations, and our Australian operations provide services from 5 locations.

Our growth is primarily due to our combination of experienced management and strong technical skills, combined with a high commitment to customer service.

Who you are:

Strong work ethic and a positive attitude.

Organized, detailed-oriented and passionate about HR

Ability to maintain positive working relationships.

Exceptional communication skills.

Self-motivated and capable of working at a high technical and performance level.

Key Responsibilities

Human Resources Administration and Onboarding.

Onboarding

Coordinate onboarding and offboarding activities

Verify certifications and upload into HR systems

Complete pre-employment checks (references, background, drug/alcohol testing)

Maintain accurate personnel records and respond to HR inquiries

Post job ads on BambooHR and external boards

HR Administration & Program Support

Update employee records in BambooHR and safety systems

Ensure compliance with internal policies and collective agreements

Support HR initiatives and continuous improvement projects

Employee Support & Collaboration

Act as a primary contact for onboarding inquiries

Liaise with Payroll, Safety, Operations, IT, and Quality teams

Assist HR Manager with additional duties as required

Qualifications

1-2 years of administrative or HR experience (or equivalent education)

Experience in construction, oil & gas, or seasonal industries is an asset

Familiarity with unionized and non-unionized environments is an asset

Strong communication, organizational skills, and attention to detail

Proficiency in MS Office (Word, Excel, Outlook, Teams)

Ability to learn new systems (e.g., BambooHR)

Legal entitlement to work in Canada is mandatory.

Apave Canada is committed to being an equal opportunity employer and also respects our commitment as a member of the Canadian Council for Aboriginal Business (CCIB). We expect our employees to behave ethically and professionally.