Office & HR Operations Coordinator (Fractional, In-Office)

Location: Toronto, ON

Schedule: 2-10 hours per week (hours may peak during active recruiting)

Compensation: $45-$65 per hour

Level: Intermediate

About the role

We are hiring a part-time HR & Office Operations Coordinator to ensure a smooth, professional, and well-run workplace while supporting core people operations. This role combines general office administration with hands-on HR coordination, including the contractor and employee lifecycle, background checks, HRIS administration, and meeting operations. The position is a hybrid role that requires weekly onsite time in Toronto.

What you'll do:

HR Coordination

• Coordinate onboarding and offboarding for employees and contractors
• Draft, issue, track, and amend employment and contractor agreements; manage terminations and changes
• Own background check workflows with a third-party provider (e.g., Certn or equivalent)
• Track and reconcile contractor timesheets and related documentation
• Administer extended health benefits and respond to employee inquiries
• Maintain the HRIS (e.g., Humi or equivalent), including PTO approvals, records, and reporting

Office Operations

• Provide general office administration to keep the workplace organized, well supplied, and visitor-ready
• Coordinate vendors and service providers, including cleaners and building management
• Manage mail, deliveries, and routine office logistics
• Support ad-hoc internal initiatives and special projects as assigned

Meeting and Operational Support

• Plan and manage weekly leadership meetings (L10): prepare agendas, circulate materials, capture notes, track actions, and update spreadsheets and trackers
• Maintain accurate documentation, templates, and checklists to drive consistency and compliance

What you'll bring

• 2+ years in office administration, HR coordination, or operations support
• Working knowledge of HRIS platforms and third-party background screening tools
• Strong document control skills with high attention to detail and confidentiality
• Proficiency with Google Workspace or Microsoft 365; comfort with spreadsheets and templates
• Clear, professional communication and the ability to manage vendors and stakeholders
• Organized, reliable, and responsive with strong follow-through
• Must be able to work onsite in Toronto

Nice to haves

• Experience preparing employment or contractor agreements using templates
• Familiarity with Canadian employment basics, benefits administration, and privacy practices
• Exposure to EOS/Traction workflows and L10 meeting cadence

Work arrangement

• Part-time, 2-10 hours per week
• In-office only (Toronto)
• Hours may flex upward during recruiting cycles

Compensation

- $45-$65 per hour, commensurate with experience

How to apply

Submit your resume  and include a brief note on availability and relevant experience. Include examples of HRIS, background check, and meeting-ops work you have supported.