About the Company

Company Website: Metrus

About Us

A member of the Con-Drain group of companies, Metrus Construction was founded in 1972 and since then has become an acknowledged leader in development and property management, with a portfolio of over 15 million square feet of industrial, retail and office space.

Position Summary

Professional, responsible, and reliable Administrative Assistant providing high-level executive administrative support to the Vice President - Construction, while also supporting Project Managers through administrative coordination of Commercial and Industrial construction projects.

Key Responsibilities

• Receive, screen, and respond to telephone and electronic inquiries; relay messages as required.
• Schedule, coordinate, and confirm appointments and meetings on behalf of the Vice President - Construction, and Project Managers; prepare agendas and record minutes when required.
• Compose, edit, and proofread internal and external correspondence, memoranda, contracts, proposals, agreements, presentations, and reports.
• Coordinate document reviews and approvals by the Vice President - Construction.
• Set up, maintain, and manage manual and computerized filing and information management systems.
• Order office supplies and maintain inventory for Construction, Maintenance, and Leasing departments.
• Provide administrative support to Project Managers throughout all phases of construction projects.
• Assist with tender administration by preparing tender documentation, schedules, drawings, and specifications, and coordinating distribution to subcontractors when required.
• Prepare and issue purchase orders, site instructions, change orders, invoices, and related documentation, when required.
• Sort, process, and verify project-related applications, receipts, expenditures, and forms.
• Perform additional duties and responsibilities as assigned.

Education and Experience

• High school diploma required
• College diploma or business administration courses considered an asset
• Knowledge of general administrative and clerical procedures
• Proficiency with Microsoft Office and Internet-based applications
• Knowledge of customer service principles and practices

Key Competencies

• Business perspective and organizational awareness
• Strong verbal and written communication skills
• High level of confidentiality and professionalism
• Customer service orientation
• Information management skills
• Excellent organizing and planning abilities
• Strong attention to detail
• Initiative and reliability
• Ability to manage fluctuating workloads and deadlines
• Stress tolerance, including flexibility for overtime when required

Health and Safety

• Work in compliance with the provisions of the OHSA, Regulations, CD's Health and Safety Management System Manual, and internal policies and procedures
• Attend all required health and safety training programs (e.g. WHMIS, orientation, tailgate talks), and apply knowledge to daily operating procedures
• Know, understand and implement safe work practices, procedures, and established rules project activities and for handling materials, equipment and processes
• Act to correct and report any contravention of the OHSA, regulations, or company H&S policies and procedures or any observed hazard to their Supervisor and EHS department
• Refrain from operating any equipment, machine, device or thing, or otherwise working in a manner that may endanger anyone
• Use all safety devices provided, ensuring optimum condition of devices and report any defects immediately to a supervisor and EHS department
• Report any missing or defective equipment or protective device which could endanger any person to their Supervisor and EHS department
• Report all injuries, incidents, hazards and unusual conditions immediately to their Supervisor and EHS department
• Complete supporting documentation appropriate for circumstances listed above.

Working Conditions

• Monday to Friday, 9:00 a.m. - 5:00 p.m.; additional hours may be required
• Light to infrequently moderate physical effort, including handling office supplies and equipment
• Frequent prolonged sitting while using a computer and telephone

We recognize our employees are the key to our success, and we invest in creating a meaningful employee experience and culture that promotes:

• Professional development opportunities
• A diverse and robust suite of benefits and perks
• Social and sustainable impact within our company and the communities we build
• Pension plan matching
• For this position the Salary range: Minimum $45,000 Maximum $60,000 (6-Month Contract)

As part of our Group of Companies' recruitment and selection process, we don't utilize Artificial Intelligence (AI) for candidate screening.

The Company is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The Company is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.