About the Company

rybka Group Inc. (rybka) is a proudly Canadian, employee-owned engineering consultancy providing mechanical, electrical, commissioning, and building performance solutions across Canada. We partner with architects, developers, and institutional clients on commercial, institutional, healthcare, residential, and infrastructure projects. rybka operates through two specialized member firms: rybka Ellard Willson (REW) and Bell Armstrong Commissioning (BACx). REW is rybka's mechanical and electrical engineering consulting practice, serving public-sector, institutional, educational, healthcare, and commercial facilities. BACx is rybka's dedicated commissioning division, operating independently and focused on building commissioning and performance optimization through a data-driven, technology-enabled approach.

About the Role

The Marketing & Proposals Administrator will support day-to-day marketing coordination and proposal administration in a fast-paced A/E/C consulting environment. This role is ideal for anyone looking to gain hands-on experience in proposal production, document formatting, and professional services marketing support. You will work closely with the Marketing & Proposal Manager and technical staff to support high-volume proposal submissions and maintain consistent branding across all materials.

Responsibilities

Proposal Administration Support

• Assist with formatting and compiling proposal submissions (Word/PDF)
• Support updates to staff resumes (CVs), project sheets, and proposal forms
• Proofread proposal content for accuracy, grammar, consistency, and formatting
• Help maintain document control, naming conventions, and submission folders
• Support coordination of proposal deadlines and internal reviews

Marketing Administration Support

• Organize and maintain marketing content libraries and shared folders
• Support updates to marketing collateral (project sheets, one-pagers, brochures)
• Assist with branded templates (proposal and presentation templates)
• Support basic LinkedIn content formatting and internal communications drafts
• Help coordinate business cards, email signatures, and branded assets as needed

Qualifications

• Currently enrolled in a Co-op program (or internship stream) in Marketing, Communications, Business, Design, or a related field
• Strong attention to detail and organizational skills
• Excellent written communication and proofreading ability
• Strong Microsoft Word and PowerPoint skills (formatting-heavy role)
• Experience with Canva / Adobe tools is an asset

Required Skills

• Strong attention to detail and organizational skills
• Excellent written communication and proofreading ability
• Strong Microsoft Word and PowerPoint skills (formatting-heavy role)
• Experience with Canva / Adobe tools is an asset

How to Apply

Interested candidates should send their resumes via Isarta

Pay range and compensation package

The expected compensation range for this role is $50,000 - $60,000 annually, depending on experience, skills, and qualifications. Group health benefits are included.

Equal Opportunity Statement

Artificial intelligence (AI) is not used to screen, assess, or make hiring decisions for this role. All applications are reviewed and evaluated by our recruitment team.

Vacancy Status

This posting represents a current vacancy.