Administrative Assistant

National REIT

Calgary, Alberta (Southeast office location)

OPPORTUNITY TO WORK FOR ONE OF THE BEST IN COMMERCIAL REAL ESTATE!

THE COMPANY

Our client, one of Canada's largest retail REITs, with approximately 15 million square feet in assets, is looking to bring on an Administrative Assistant to join their Calgary team. This position supports the Leasing team and reports into the Director of Leasing, who is based in Calgary. The office is small but mighty, with twelve amazing people who work very well together. They all work hard but at the same time like to have fun and enjoy an outgoing office culture dynamic. You will benefit from a competitive salary plus bonus, immediate enrollment in their benefit plan and pension plan, unit purchase loan program plan, reward and recognition awards and paid parking!

THE ROLE

As the Administrative Assistant, Leasing, you will provide comprehensive administrative support primarily to the Leasing team to ensure efficient operations and coordination. You will play a key role in maintaining accurate documentation, supporting leasing processes, managing communications, and assisting with event coordination and reporting. In addition, you will also provide general support to all employees at the Regional Office in addition to being the first point of contact as the office receptionist. You will provide support both in-person for visitors as well as over the phone or via email to respond to inquiries.

WHAT'S REQUIRED

• Assist in the preparation of lease documentation
• Coordinate, maintain, and input information in the company's database including enhancements and modifications to the software design as required
• Prepare all tenant files and assemble & update reports including lease document tracking
• Review and provides feedback for Offers to Lease and Letters of Intent, as required, to ensure consistency of documentation and minimization of risks related to the conflict between the leasing intent and the wording used in lease and lease-related documents
• Perform Yardi administration, which may include;
• Enter and process department expenses
• Scan and attach payables
• Collect and input sales figures
• Collect and verify tenant insurance
• Prepare travel arrangements, organize meetings, social events and maintain calendars/schedules
• Prepare presentations, reports, documents and communications/correspondence
• Photocopy, fax and maintain central filing systems & administrative files
• Enter, update, and verify various database information and electronic records
• Record and deposit accounts receivable
• Monitor inventory of office supplies and place orders when needed
• Ensure high standards of customer service are maintained
• Follow-up on document submittals, as required
• Perform basic research using various data sources including the Internet, as requested
• Provide Reception duties as required
• Greet all visitors and staff in a friendly and professional manner
• Respond to general inquiries and/or refer to appropriate representatives
• Receive & direct incoming calls in a friendly and professional manner
• Receive, date stamp and prioritize incoming mail as well as arrange for outgoing mail & courier deliveries

WHAT TO DO NOW

If you believe this position could be the perfect fit for you, apply now. We thank all applicants, however, only those who meet the requirements of the above position will be contacted.