OVERVIEW

$60,000/annually

The ideal candidate is an administrative professional with 3+ years of experience in a financial/budgetary supportive role. Prior experience with reception in a diverse organization with a focus on providing exceptional service. This position provides administrative and clerical support to the Maintenance Division. Responsibilities include documentation management, administration of maintenance management systems, tracking maintenance requests and reception duties. This position performs routine administrative tasks to assist leadership in maintaining efficient department operations.

RESPONSIBILITIES

• Provide daily administrative support to the Maintenance Division
• Administration of maintenance inspections and work orders in Mobaro and Maximo
• Perform routine clerical duties, including maintaining logs, regulatory documents, and internal records.
• Process purchase orders, enter orders into Oracle Fusion, and assist with routing and tracking.
• Work with the Finance department to process accounts payable and resolve order discrepancies.
• Assist in preparing capital reports, expense summaries, and related financial documents.
• Assist with time and attendance tracking for full-time maintenance staff
• Review invoices and expense reports, verify project costs, secure approvals, and ensure timely payment
• Other job duties as assigned

QUALIFICATIONS

• Proficient in computer applications with strong working knowledge of Microsoft Office
• ability to quickly learn and adapt to new technologies, software, and systems
• Strong command of the English language with excellent communication and interpersonal skills and the ability to interact effectively with all levels of management
• Minimum 3 years experience in an administrative function is required
• Strong organizational skills and attention to detail
• Proven ability to manage multiple priorities in a fast paced and deadline driven environment