Location: Vancouver, BC or Victoria, BC (Hybrid)

Hours: Approximately 5-15 hours per week (variable)

Compensation: $25-$33 per hour (depending on experience)

Company Description

Toa Consulting is a British Columbia-based consulting firm founded in 2011 that works at the intersection of sport, sport tourism, governance, and community development. The firm partners with organizations, governments, and sector leaders to develop strategies, strengthen governance, and advance initiatives that create lasting community impact.

Known for its thoughtful, collaborative approach, Toa Consulting specializes in strategic planning, governance and policy development, sport system design, and sport tourism strategy. The firm brings together a core team and a network of specialized advisors from diverse professional backgrounds, allowing Toa to assemble the right expertise for each engagement.

Through its work, Toa Consulting supports clients in navigating complex challenges, aligning stakeholders, and building sustainable pathways for growth and community well-being.

Toa Consulting - Imagining what's possible. Building what matters.

Position Description

Toa Consulting is seeking a highly organized and digitally capable Business Operations & Content Coordinator to support the day-to-day operations, communications, and digital presence of two growing entrepreneurial ventures: Toa Consulting, a boutique management consulting firm specializing in sport, governance, and community development, and Indus Valley Trading, a global trading company focused on product development, sourcing, and international import/export.

This position is well suited for a highly capable generalist who enjoys working across operations, digital content, project coordination, and product-related activities within a small, growing business. The successful candidate will play an important role in ensuring that projects, communications, and digital assets remain organized, professional, and consistently maintained.

We welcome applicants from a variety of professional backgrounds, including individuals seeking a flexible part-time opportunity, professionals transitioning between roles, or those returning to the workforce and looking to re-engage in a dynamic entrepreneurial environment.

Working closely with the Managing Director, this role provides exposure to consulting projects, brand development, international trade, product development, and small business operations.

Key Responsibilities > Digital Content & Communications

• Format and schedule LinkedIn posts and professional content
• Assist with Instagram content and short-form video editing (e.g., reels)
• Create simple graphics using Canva for presentations, reports, and marketing materials
• Assist with preparing visual materials for presentations, proposals, and digital communications
• Maintain organized digital brand assets and templates

Key Responsibilities > Product and Brand Support

• Assist with product packaging layout updates and coordination with designers or printers
• Support product registration documentation and regulatory filings where required
• Assist with product catalogue development and formatting for buyers and distributors
• Help coordinate website updates and product listings (e.g., Shopify or similar platforms)
• Organize product specifications, supplier information, and documentation
• Assist with preparing sales sheets, marketing materials, and product information packages
• Support basic market research related to product categories and distribution channels

Key Responsibilities > Business Operations Support

• Assist with scheduling meetings, coordinating calendars, and organizing appointments
• Support proposal, report, and presentation formatting
• Maintain organized digital filing systems and project documentation
• Assist with invoice preparation and administrative documentation
• Track project deadlines and deliverables
• Maintain and update contact lists and CRM records
• Support general operational coordination tasks as required

Key Responsibilities > Executive and Project Team Support

• Assist with meeting preparation and follow-up documentation
• Conduct light research and information gathering as requested
• Help organize notes, project documents, and supporting materials
• Assist with coordinating small operational tasks and logistics when required

Qualifications

• Professional experience in operations, communications, marketing, or administrative coordination
• Strong organizational and time-management skills
• Proficiency with Microsoft Office
• Experience using Canva, Affinity or similar graphic design tools
• Experience (and curiosity) leveraging AI for content development
• Familiarity with LinkedIn and Instagram content management
• Strong written communication skills and attention to detail
• Ability to work independently and manage multiple tasks

Preferred

• Experience updating websites (Squarespace, Shopify, WordPress, or similar)
• Familiarity with product packaging, product catalogues, or marketing materials
• Basic video editing skills (CapCut or similar tools)
• Experience supporting small businesses, startups, or consulting firms

Personal Attributes

The successful candidate will be:

• Creative and resourcful
• Digitally curious and willing to learn new tools
• Organized and detail-oriented
• Proactive and solution-oriented
• Comfortable working in a small entrepreneurial environment
• Professional, reliable, and discreet when handling sensitive information

Why Join Us

This role offers a unique opportunity to work at the intersection of consulting, entrepreneurship, product development, and international trade. The Business Operations & Content Coordinator will gain exposure to consulting projects, product development, digital marketing, and operational management while working closely with an experienced consultant and entrepreneur. The position is well suited to someone who enjoys working across multiple types of tasks and contributing to the growth of a small and dynamic organization.

Application Process

Interested candidates are invited to submit:

• Resume / CV
• Brief cover letter outlining relevant experience
• Portfolio with examples of digital content, design work, or marketing materials

Deadline for application is March 31, 2026.

Please submit applications or any questions or inquiries.