Work Model: Hybrid (4 days onsite, 1 day WFH)

Duration: 3 Months

• Extension

About the role:

We are seeking a highly professional Executive Assistant I to provide dedicated administrative support to an Executive Office at the Executive Vice President (EVP) level for our client. This role reports directly to the Executive Office Manager and supports senior leaders including the Deputy Chairwoman and Vice President. The position operates in a fast-paced, high-visibility environment and requires discretion, strong organizational skills, and the ability to manage competing priorities with a sense of urgency. This is a great opportunity to work closely with senior leadership in a dynamic and collaborative office setting.

Responsibilities:

• Provide high-level administrative support with professionalism and attention to detail
• Manage calendars, meetings, and complex scheduling for senior executives
• Coordinate and organize meetings, including logistics, materials, equipment, and refreshments
• Arrange complex domestic and international travel (flights, hotels, car services)
• Prepare, maintain, and manage documentation, presentations, reports, correspondence, and records
• Process expense reports and invoices; manage data collection and maintenance
• Handle confidential and sensitive information with discretion
• Respond to inquiries independently or redirect as appropriate
• Support reception duties when required (e.g., greeting couriers during breaks)
• Collaborate effectively with team members and contribute to a positive office environment
• Identify opportunities for process improvements and take initiative in daily tasks

Must Have Responsibilities:

• Senior-level administrative support to executive leadership
• Calendar, meeting, and travel management (international & Canada)
• Event planning and coordination
• Strong written and verbal communication with internal and external stakeholders
• Confidential information handling and discretion
• Ability to prioritize, multitask, and meet deadlines in a changing environment

Experience:

• 1-2 years of administrative or executive assistant experience
• Experience supporting senior or C-suite level stakeholders
• Background in a complex, fast-paced organizational environment

Skillsets:

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High level of professionalism and attention to detail
• Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with event planning and logistics
• Ability to work independently and navigate large organizations

Education:

• Administrative or related educational background preferred

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Recruiter Details:

Name: Shubham Deep Gautam

Internal ID: 26-07630