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ADMINISTRATIVE ASSISTANT

Job Purpose

Key Duties & Responsibilities

• Providing administrative support to accounting staff and management
• Coordinating client billing and follow-up, including preparation of client statements, issuing invoices, and updating client account records
• Preparing and processing tax return packages and other related forms
• Preparing reports and financial statements
• Assisting with and monitoring workflow to ensure timely response to government inquiries, tax filings, and other time-sensitive deadlines
• Scheduling and coordinating meetings and appointments
• Managing correspondence and other documents of a confidential and sensitive nature
• Preparing presentations, correspondence and other communications using Microsoft Office applications
• Maintaining filing systems and monitoring files requiring follow-up review
• Providing reception coverage
• Providing mentorship for other administrative staff
• Other ad hoc projects (process improvement, best practices, etc.) as required
• Conducting any and all other duties assigned

Education & Experience:

• A 2-year post-secondary diploma in a related field (i.e. Business or Office Administration, Accounting, or Human Resources) with a minimum of 2 years administrative office experience
• Accounts Payable/Accounts Receivable experience
• Public accounting firm experience would be considered an asset

Skills & Knowledge:

• Knowledge of general office processes and procedures
• Computer skills, including Microsoft Office

Competencies:

• Focused on client service orientation
• High degree of attention to detail
• Excellent communication skills, both oral and written
• Strong ability to Problem Solve
• High level of organizational skills
• Ability to work in a cooperative environment and have a team orientated mindset
• Takes initiative of any tasks, or job-related functions that arise
• Strong ability to make sound judgement calls, based on experience and critical thinking ability

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