SyBridge Technologies

Administrative Assistant

Corporate Profile

SyBridge Technologies is the global leader in technology-enabled design, prototyping and manufacturing solutions for complex, high-precision parts. Our mission is to use technology to simplify and accelerate how parts are designed and manufactured. SyBridge is one of North America's largest injection molding tooling platforms and the largest private on-demand digital manufacturer. Our AI/ML technology platform is supported by an industry-leading team of software engineers, computational geometry experts and data scientists. SyBridge Technologies is backed by Crestview Partners and comprises 15 acquisitions that bring together different products, services, and technologies into a unified technology-enabled platform. We are headquartered in Itasca, Illinois and operate through 18 locations across North America, Europe, and Asia. For more information, please visit www.SyBridge.com.

About Crestview Partners

Founded in 2004, Crestview is a value-oriented private equity firm focused on the middle market. The firm is based in New York and manages funds with approximately $10 billion of aggregate capital commitments. The firm is led by a group of partners who have complementary experience and backgrounds in private equity, finance, operations, and management. Crestview has senior investment professionals focused on sourcing and managing investments in each of the specialty areas of the firm: industrials, media, and financial services. For more information, please visit us at www.crestview.com.

Position Summary

Are you passionate about creating high-quality products and contributing to the product development process? SyBridge Technologies is seeking a talented Administrative Assistant to join our dynamic team!

The Administrative Assistant will be the primary point of contact for visitors and plays an essential role in the daily operations of the facility. This position ensures seamless administrative and reception functions, supports executives by generating critical reports, and provides direct assistance to the General Manager by delivering prompt and accurate data. The ideal candidate is a highly organized, detail-oriented professional who excels in multitasking and thrives in a fast-paced environment.

Key Responsibilities:

1. Reception & Facility Support

• Serve as the first point of contact for visitors, vendors, and clients, ensuring a professional and welcoming experience.
• Manage the front desk, answer calls, and ensure consistent coverage in the foyer.
• Issue and track visitor badges while briefing all guests on safety and evacuation procedures.
• Coordinate facility services, liaising with landscapers, snow removal teams, cleaning crews, and uniform contractors.
• Monitor and maintain security access, including employee swipe badges, alarm codes, and key distribution.
• Ensure office security measures are upheld, including camera system monitoring and coordination of maintenance.

2. Time & Attendance Management

• Reconcile daily time entries in applicable systems and support bi-weekly payroll reviews.
• Maintain and update employee schedules and ensure new hires are properly onboarded.
• Oversee daily labor ticket reconciliation and manage employee record updates.
• Facilitate new hire onboarding, including facility tours, access badge issuance, and uniform distribution.
• Maintain and track vacation schedules for shop floor employees.

3. Operations & Executive Support

• Generate and distribute job sheets and maintain an up-to-date job tracking system.
• Update project timelines, costs, hours, and milestones in testing and forecasting systems.
• Create and manage customer status reports and tool progress documentation, providing graphical analysis as needed.
• Track and report Key Performance Indicators (KPIs) for corporate leadership.
• Prepare month-end financial reconciliation reports in coordination with the Finance Department.
• Support the General Manager by ensuring critical data and reports are readily available and accurately compiled for decision-making.

4. General Administrative Support

• Assist the General Manager and supervisors with administrative tasks and ad-hoc projects.
• Organize and coordinate company luncheons, events, and morale-boosting activities.
• Maintain inventory of office supplies, including copier paper, coffee, markers, and janitorial items.
• Provide daily administrative support to employees as needed.
• Work with IT to facilitate on-site support and coordination as required.

Qualifications:

• Proven experience in an administrative role, preferably in a manufacturing or industrial setting.
• Strong time management and organizational skills, with a high level of attention to detail.
• Experience with time and attendance systems (ADP, VTA) and payroll coordination.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with Visual ERP software is an asset.
• Excellent communication and problem-solving skills.
• Ability to work independently and collaboratively in a dynamic environment.
• Strong interpersonal skills and a customer-service-oriented mindset.

Work Environment

This role operates primarily in an office setting with regular interaction on the shop floor. Occasional lifting of office supplies and event materials may be required. Standard working hours apply, with flexibility to support deadlines and operational needs.

What We Offer:

• Competitive salary with opportunities for paid overtime
• Comprehensive benefits package effective from day one
• Pension plan (after 1 year)
• Professional development opportunities to enhance your skills
• Our commitment to your personal and professional growth
• Membership & Professional Fee Program
• Education reimbursement to support your ongoing learning

Our commitment to you...

SyBridge Technologies is an Equal Opportunity Employer and prohibits Discrimination and Harassment of any kind. We are committed to the attitude of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at SyBridge are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sex, sexual orientation, gender identity, National origin, veteran or disability status, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. SyBridge encourages applicants of all ages.

This position will require prolonged computer use, sitting for periods of time, and walking in a manufacturing facility. In accordance with Americans with Disabilities Act (ADA), SyBridge Technologies will provide accommodations when requested by the employee. When the employee becomes aware of any disabilities that would affect them from performing their duties, they will advise SyBridge Technologies if accommodation is required.