ABOUT THE JOB

Based in Saskatchewan, Buckingham Security Services Ltd. is a Canadian firm with extensive experience in independent workplace conflict and complex business investigations, mediation for a restorative workplace, code of conduct issues, intrusion testing and event security solutions. Our network of 90+ professional and highly experienced independent investigators provide objective workplace solutions for many of Canada's largest companies across the country.

OUR CORE VALUES

After much discussion, collaboration and consideration, our core values were developed collectively by our entire team. We use these values as the basis of everything we do - Trust, Quality, Respect, Expertise and Humanity. This describes us, and how we treat people. Only those individuals who review, agree and truly live our values become part of our team.

ABOUT THE ROLE

This is an in-person role that requires you to be located in Regina, Saskatchewan and work from the office. This position reports to the Office Manager.

Key responsibilities but not limited to:

• Administrative Support: Provide administrative support to various departments, executives, and staff members (i.e., coordinating calendars, organizing meetings, maintaining province licenses, file ledger assignments, client contracts, etc.)
• Facility Management: Oversee the day-to-day operations of the office space, including maintenance, repairs, and ensuring a safe and efficient working environment.
• Office Supplies and Inventory: Monitor and manage office supplies, equipment, and inventory. Order supplies as needed.
• Communication and Coordination: Facilitate communication between departments and ensure information flows smoothly within the organization.
• Budgeting and Expense Management: Assist in budgeting for office-related expenses and manage expenditures to stay within budgetary constraints.
• Project Management: Coordinate and manage special projects or initiatives as assigned by senior management.
• Human Resources Support: Assist in HR-related tasks, such as maintaining employee records and province investigator licenses. Collaborate with HR personnel when necessary.
• Event Planning: Organize and coordinate office events, meetings, and conferences.
• Technology Management: Troubleshoot basic technical issues or coordinate with Operations Manager for support.
• Record Keeping: Maintain and organize office records, files, and documents on OneDrive (shared responsibility with several other team members).
• Customer Service: Provide excellent customer service to both internal and external stakeholders.
• Problem Solving: Address and resolve operational issues or conflicts as they arise. Provide administrative support to ensure the efficient operation of the office.
• Perform all other duties as assigned.

Please note that this job description is not exhaustive and additional duties may be required as business needs dictate.

QUALIFICATIONS & REQUIREMENTS

• Organization: attention to detail, accuracy, calendar management, office management, time management, e-file management
• Communication: clear written and verbal communication skills
• Knowledge of office management and procedures
• Technologically Savvy: experienced using Microsoft Office Suite (Word, Excel, PowerPoint, Teams, OneNote, Outlook, SharePoint and OneDrive file management)
• Maintain confidentiality of all work-related materials and conversations.
• Self-starter and empowered to get the work done with minimal direction
• Excellent time management skills
• Adaptable and flexible, ability to do a multitude of tasks and be open to assisting the team with other duties as needed
• Motivation to take on new projects that may require research and willingness to learn new skills

Buckingham Security Services Ltd. values diversity in our workplace and encourages applications from all qualified Employment Equity candidates. All applicants must be at least 19 years of age to apply. You must be legally entitled to work in Canada.

Interested applicants may apply by emailing their resume and cover letter.