Executive Assistant to Chief Executive Officer

Location: Vancouver, BC

Compenstion:

$55,000-$75,000 CAD

• Bonus

Health & Dental Benefits

ABOUT US:

Teifi Digital, a prestigious Shopify Plus partner, excels in resolving complex unified commerce challenges. We focus on integrating large catalogs, sophisticated data frameworks, and legacy systems into seamless unified commerce and B2B solutions, delivering unparalleled customer experiences. Our expertise in deploying Shopify Plus caters to top-tier merchants in manufacturing, parts, distribution, retail, and B2B, ensuring minimal technical debt and maximized e-commerce revenue.

JOB ROLE:

As an Executive Assistant, you will provide high-level administrative support to the CEO, ensuring smooth and efficient operations. Your role is pivotal in enabling the executive to focus on strategic initiatives by handling routine tasks, streamlining processes, and ensuring effective communication within the team and with external stakeholders. You will be a key player in maintaining organization, enhancing productivity, and supporting the executive in achieving business objectives.

KEY RESPONSIBILITIES:

Communication Support:

• Attend meetings and take detailed notes.
• Follow up with summarized action items and meeting notes after calls.
• Draft and respond to emails, especially basic inquiries.
• Book meetings as needed.

Logistics Coordination:

• Organize hotel accommodations, event tickets, and other logistics.
• Coordinate Teifi Digital events and communicate details to the team.
• Organize sales initiatives and team events.

Email and Text Filtering:

• Pre-filter emails and texts for efficient communication management.

Task & Time Management:

• Implement a task management system (e.g., Asana, Trello) to track tasks and deadlines.
• Help set priorities to focus on high-impact tasks.
• Schedule focused work blocks for key projects to minimize interruptions.

Errands and Additional Support:

• Run errands for the executive team as needed.
• Maintain strict confidentiality and handle sensitive information with the highest level of discretion.
• Continuously seek and identify opportunities to enhance processes, implementing solutions to improve the effectiveness of executive support functions.
• Tackle challenges independently, offering solutions and recommendations, and collaborate with team members to develop and implement effective problem-solving strategies.
• Provide support with documentation creation, Personal brand development, and social media postings for executives.

QUALIFICATIONS:

• Bachelor's degree in Business Administration, Communications, or a related field is preferred.
• Exceptional organizational and time-management skills, with the ability to manage multiple tasks and projects simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with task management tools like Asana or Trello. Familiarity with CRM and ERP systems is a plus.
• Ability to adapt to changing priorities and work effectively in a fast-paced environment.
• Excellent verbal and written communication skills, with the ability to draft professional correspondence and interact effectively with internal and external stakeholders.
• Demonstrated ability to handle sensitive information with the highest level of discretion and maintain confidentiality.
• Must have a valid driver's license and access to a reliable vehicle for occasional travel and errands.

BENEFITS & PERKS:

• Opportunity for professional development with training, certifications, peer mentorship
• Hybrid working environment
• Flexible full-time working hours
• Health and dental coverage in Canada
• Learn skills outside your direct role and try new disciplines and challenges to grow into new roles or transfer practices
• Team culture events
• Profit-sharing opportunities for full-time employees pending probationary period passage

Professional Growth & Performance:

At Teifi Digital, we foster a culture of growth and continuous learning. Your professional development path is in your control. You'll attend ongoing personal and professional development meetings with peers and mentors who want to see you grow and succeed in a role that you enjoy and thrive in. Your progress is based on the goals and direction you choose to take.

To apply, send your resume.

Teifi Digital is a solutions company and digital agency that specializes in optimizing operational processes, enhancing marketing strategies, and building or improving e-commerce platforms through data-driven tools and technology for medium and enterprise-sized companies. This data-driven solution is collected through in-house research or business-generated information to help alleviate the business's problems quickly based on our industry experience.

We are an equal-opportunity employer and love diversity at our company! We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.