What you'll do

The Administrative Assistant will provide administrative, managerial and organization assistance to the Vice President, Product Development and Innovation and Vice President, Global Sourcing. The successful candidate will be a high-energy, experienced executive assistant with an extremely professional demeanor, business maturity and discretion. This role will satisfy the self-starter who takes pride in contributing through support for the C-suite and has enthusiasm for coordinating key business events and corporate travel, recognizing that s/he is an extension of the office of the VP and will represent their presence accordingly.

Proven track record in an administrative role

High degree of professionalism, business maturity, common sense and good judgement

Strong organization skills and attention to detail and accuracy

Flexibility and able to thrive in a fast-paced environment

Able to maintain confidentiality on highly sensitive matters

Gather information/research assignments as required

Takes pride in contributing through support with a positive attitude

Thinks ahead to mitigate roadblocks or issues

Can navigate different personalities and negotiate when necessary

Screen all incoming mail, and handle/pass onto suitable personnel when required, prioritizing the remainder for the Vice Presidents

Assist and coordinate staff moves

Takes personal accountability

Critical thinker and life learner

Responsibilities include;

Coordinate all administrative aspects, including dynamic calendar management, meeting setup (A/V equipment and catering, etc), guest pickups, expense reports, travel arrangements, improvement of filing systems, and ordering of supplies to ensure the team operates efficiently and effectively

Schedule and organize the quarterly business review meetings and annual planning meetings

Compile information or ask from team for VP input or review

Schedule monthly and quarterly planning meetings, including agenda, order catering and presentation material preparation, etc.

Act as the key point of contact for several external vendors providing reliable and timely resolution to inquiries

Onboard new employees

Plan and co-ordinate team events and quarterly meetings

The individual will need to work collaboratively with other business and cross-functional teams and support team members in several time zones. The Product Development and Sourcing teams are predominantly located in Toronto and Calgary, and have a small team in Vancouver, while the Global Sourcing teams are in Toronto, and various cities across Southeast Asia (China, Bangladesh, Vietnam etc.)

What you bring

5+ years of experience supporting VP executives' role within a fast paced and/or professional firm

Advanced working knowledge of Adobe and Microsoft Office Suite. Knowledge of Concur and Coupa is an asset.

Superior written and verbal communication skills

High level of independence and can be relied upon to follow work through to completion

Proven ability to manage multiple tasks simultaneously, take initiative, exercise sound judgement, and anticipate needs

Proven ability to establish valuable relationships within an organization

Demonstrate a positive attitude, with the ability to cope well under pressure with little or no supervision

Provide professional administrative support in a helpful, respectful and friendly manner

Extremely professional with executive presence, tact, and political savvy

Willing to occasionally monitor email off-hours

Willing to work onsite 3 days a week

Willing to provide back up support to the other Consumer Brands Division Administrative Assistants

Hybrid

We value flexibility. We have adopted a hybrid work model whereby employees use a combination of working in office and virtually in service of outcomes. Each leader is empowered to decide what work is best achieved in person based on the unique needs of their team.

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About Us

Canadian Tire Corporation, Limited ( CTC ) is one of Canada's most admired and trusted companies. With more than 90 Owned Brands, 1,700 retail locations, financial services, exemplary e-commerce capabilities, and exciting market-leading merchandising strategies. We dream big and work as one to innovate with purpose for our customers at every level of our business, investing in new technologies and products, and doubling down on top talent to drive the company forward. We offer competitive salaries and wages to CTC employees, as well as store discounts, supported learning through our Triangle Learning Academy, Canadian Tire Profit Sharing, and retirement and savings programs for eligible employees. As part of our enhanced flex benefits program, we offer mental health benefits in the amount of $5,000 per year for benefits-eligible employees and their families, including total well-being, and mental health tools and resources for all employees. Join us in helping to make life in Canada better through living and working our Core Values: we are innovators and entrepreneurs at our core, outcomes drive us, inclusion is a must, we are stronger together and we take personal responsibility. It is an especially exciting time to join CTC and its family of companies where career opportunities are wide-ranging! Join us, where there's a place for you here.

Our Commitment to Diversity, Inclusion and Belonging

We are committed to fostering an environment where belonging thrives, and diversity, inclusion and equity are infused into everything we do. We believe in building an organizational culture where people are consistently treated with dignity while respecting individual religion, nationality, gender, race, age, perceived ability, spoken language, sexual orientation, and identification. We are united in our purpose of being here to help make life in Canada better.

Accommodations

We stand firm in our Core Value that inclusion is a must. We welcome and encourage candidates from equity-seeking groups such as people who identify as racialized, Indigenous, 2SLGBTQIA+, women, people with disabilities, and beyond. Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs.