Job Title: Office & Executive Assistant

Company Name: Fluid Events

Location: 2229 Kingston Rd, Scarborough, ON M1N 1T8

In Office Days: 3 Days a Week in Office: Monday, Wednesday & Thursday

Salary Range: $40,000 - $50,000

Company Culture:

Fluid Events is the only event agency in North America exclusively serving non-profits! We craft, run, and jazz up events that change the world for the better! Our vibe? Super creative and teamwork-tastic! We're all about top-notch events and epic service. We dig innovation, mad attention to detail, and all the positive vibes!

We're a small, tight-knit team where everyone wears different hats, bringing unique skills to the table and collaborating to make magic happen. Whether we're planning a gala, a fundraiser, or a community event, we work together to ensure every detail shines. Come vibe with us and rock a team that makes every event a blast and every workday a win!

Role Overview:

Fluid Events is looking for a motivated and organized Events & Office Assistant to become an integral part of our energetic team. This role involves managing office administration, assisting the CEO with event-related tasks, supporting client onboarding, contributing to key events, and handling light bookkeeping and expense management for the CEO. This position is perfect for someone who is detail-oriented, passionate about event planning, and excels at multitasking.

Key Responsibilities:

Office Administration:

• Manage day-to-day office operations, including scheduling, correspondence, and office supply inventory.
• Coordinate meetings and prepare necessary materials.
• Perform basic bookkeeping tasks, including tracking expenses and processing invoices.
• Collaborate directly with the CEO to handle all administrative tasks related to client onboarding.
• Manage and reconcile CEO expenses and maintain accurate records.

Event Support:

• Assist with planning, organizing, and executing events, including logistics, setup, and on-site coordination.
• Work with vendors and suppliers to ensure event requirements are met.

Team Collaboration:

• Build & foster a team culture that encourages collaboration and relationship building
• Support the events team with various administrative tasks and project coordination.
• Prepare reports and documentation as needed.

Required Qualifications:

• 1-2 years of experience in office administration and/or event planning.
• Strong organizational and multitasking skills.
• Proficient in handling multiple competing deadlines in a fast-paced agency environment.
• Excellent written and verbal communication abilities.
• Proficiency in Google Suite and Canva
• Possession of a valid G driver's license and consistent access to a car are necessary for this role, as errands will be part of the responsibilities.

Preferred Qualifications:

• Ability to work effectively in a fast-paced environment and adapt to changing priorities.
• Strong organizational skills to work closely with the CEO, managing her dynamic schedule and handling tasks that may be assigned on the fly.

Application Instructions:

Interested candidates should submit their resume outlining their relevant experience and why they are a good fit for this role by September 12, 2024.