Staff - Union

Job Category

CUPE 2950

JOB PROFILE

CUPE 2950 Hourly - Administrative Support 2 (Gr4)

Job Title

Digital Communications and Project Assistant

DEPARTMENT

Research | Simard Lab | Department of Forest and Conservation Sciences | Faculty of Forestry

Compensation Range

$28.16 - $28.86 CAD Hourly

Posting End Date

September 17, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Feb 15, 2025

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Digital Communications and Project Assistant will play a crucial role in supporting the dynamic and evolving Mother Tree Project, along with related sustainable forest management research. This position offers a unique opportunity to contribute to a program that is rapidly expanding, with an increasing number of team members and initiatives. The incumbent will assist in enhancing the Mother Tree Project's brand, which includes strengthening its digital presence, creating compelling content for multiple online platforms, and effectively communicating research outcomes to foster positive community engagement in line with the project's research and teaching objectives.

Working closely with the Mother Tree Project's Senior Management, Media Relations, and Coordinator, the assistant will contribute to the program's growing communications and research efforts, as well as its fundraising initiatives.

Job End Date is February 15, 2025 (to be reviewed two months in advance for possible extension).

Organizational Status

Reporting to the Mother Tree Project Senior Manager, Media Relations, the incumbent works independently on most tasks, seeking guidance from the coordinator with new or complex issues.

Work Performed

• Assist with organizing and scheduling video production, basic video editing, and posting news updates on the Suzanne Simard and Mother Tree Project websites.
• Maintain and archive digital content, ensuring materials are properly categorized and accessible.
• Format documents, maintain directories, and prepare communications for meetings.
• Support the development and upkeep of procedural guidelines and assist in maintaining image libraries.
• Draft responses for inquiries related to the Mother Tree Project.
• Assist in organizing donor research, coordinating fundraising materials, and supporting various campaign efforts.
• Track and report monthly demographic statistics.
• Utilize templates to create visual materials for reports and presentations.
• Aid in maintaining the Mother Tree Project's social media presence.
• Monitor digital channels and contribute to issue management.
• Perform other general administrative tasks as required.

Consequence of Error/Judgement

The nature of the work demands planning the sequence of duties, the work methods to be employed, and the action to be taken, often on unusual problems. The incumbent requires independent judgment, tact, discretion, and initiative, based upon a thorough knowledge of procedures, guidelines, and regulations. Errant decisions or communications could have a serious impact on operations and the reputation of the department and University.

Supervision Received

The individual reports directly to the Mother Tree Project Senior Manager, Media Relations and receives routine direction from the Mother Tree Project Communications Coordinator.

Supervision Given

None.

Minimum Qualifications

High School graduation, plus one year of related training, plus two years of related experience, or an equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one's own

- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Undergraduate degree and related experience
• In depth knowledge and understanding of social media platforms (YouTube, Twitter, LinkedIn etc.) and their respective audiences and how they can be deployed
• Preference for experience in photography and videography
• Working knowledge of design software including Canva and Adobe Creative Suite and familiarity with basic design principles
• Proven ability of assimilating, analyzing and presenting information to a variety of audiences
• Preference for candidates with moderate to advanced skills in MS Word, Excel, PowerPoint, email, and WordPress, and the ability to apply these tools effectively to complex tasks
• Effective oral and written communication, prioritizing, multi-tasking, and interpersonal skills
• Demonstrated ability to work efficiently, diplomatically, and collaboratively with diverse individuals.
• Ability to maintain accuracy and attention to detail