LOCATION: Montreal or Toronto

HOURS: Full time (hybrid office)

Reporting Relationships: This position reports into senior leadership (TBC)

Position Mandate: The Events & Experiences Manager will work collaboratively with fundraisers and the communications team to craft and implement cultivation, fundraising and stewardship events across Canada and overseas, to raise awareness and support for the world-renowned Weizmann Institute of Science.

Key Responsibilities will include:

• Work with fundraising & operations to develop annual events calendar aligned with funding priorities
• Identify goals and objectives for each event and manage an evaluation process to measure success
• The development and event planning of approximately 15 event programs annually across Canada. This includes research and presentation of appropriate venues, negotiating contracts for all suppliers, travel & accommodation logistics, working with internal communications team for invitation and RSVP process, dietary needs, transportation & logistical requirements for all events.
• Work with volunteers and committees to deliver on goals and objectives.
• Work with colleagues at the Weizmann Institute to manage travelling scientist events, to organize VIP visits on campus and to represent Canada in the organization of all international events.
• Work closely with scientists and other speakers to ensure that presentation needs are met, and with AV suppliers to ensure appropriate technical and staging needs are in place.
• Collaborate with content production colleagues and suppliers to create video content for events as required
• Proactively identify new ways to improve the event experience, including but not limited to technology, mission integration and communication
• Take a leadership role in meetings as required, preparing documentation for meetings, and ensuring timely follow-up on action items
• Develop and manage accurate budgets
• Prepare and deliver post-event evaluation reports, highlighting successes and opportunities for improvements

Competencies:

Leadership

• Sound judgment and decision-making skills
• Demonstrates effective organizational leadership.
• Ability to assess situations realistically
• Encourages team members toward team goals, embody and inspire a solution focused approach to event management
• Support team processes and promotes harmony among team members
• Demonstrate flexibility toward new approaches and taking informed risks

Initiative

• Looks for opportunities to improve the workplace and recommends needed change
• Autonomous, acting and taking responsibility to complete what is necessary in the absence of being given specific direction.
• Self-starter and team player - willingness to at times step outside job parameters to get the job done well.

Excellence

• Consistently accurate & thorough
• Effectively juggles multiple tasks, work demands and shifting priorities in a positive manner, ensuring deadlines are met
• Demonstrates professionalism, confidentiality and commitment to Weizmann Canada

Critical/Analytical Thinking

• Ability to draw conclusions from relevant or missing information
• Strong problem-solving skills

Effective Communication

• Adapts communication for the audience to optimize understanding
• Clearly and appropriately expresses information and his/her desires or needs

Collaboration / Teamwork

• Excellent communication skills to keeps colleagues, management, committee members and donors in the loop on events as they develop.
• A desire to build positive working relationships with members of the team
• Demonstrates knowledge of, or interest in knowing what other team members do
• Values the opinions of others and is open to divergent points of view
• Willingness to wear multiple hats, in order to support the team, when necessary.
• Demonstrates knowledge about interconnectivity of his/her own procedures with those of other team members

JOB REQUIREMENTS:

• Curiosity and passion
• Ability to work both independently without close oversight, and as a team player who will productively engage with others at varying levels of seniority within and outside Weizmann Canada
• 3-5 years of event planning experience.
• Possess an existing network of event related suppliers in at least one city in Canada.
• Excellent writing and communication skills
• Demonstrated experience in budget development and management.
• Ability to recognize when others need to be involved in activities or decisions
• Customer service experience in a professional environment
• Confidence, polish, and a high level of professionalism
• Ability to work in a fast pasted environment to plan, organize and prioritize work
• Bilingual (French/English) would be an asset
• Advanced level of proficiency in MS Office and working knowledge of Raiser's Edge
• Experience with project management software (e.g., Asana, Basecamp or similar)
• Experience in the non profit space