About the Role

The Administrative Assistant, under the direction of the Associate Program Manager, assists Case Managers with their day-to-day activities, as well assists throughout other areas of the program such as data requests, as needed.

This is a part-time role operated on a remote basis and is open to candidates that reside in Alberta, British Columbia, Manitoba, New Brunswick, Newfoundland and Labrador, Nova Scotia, Ontario, Prince Edward Island, Quebec, Saskatchewan, Northwest Territories, Nunavut, and Yukon.

A Day in the Life

• Assisting with the Financial Assistance process, including tasks such as uploading receipts, logging cheque information, and completing cheque requisitions
• Dealing with scheduling inquiries and appointment reminders
• Participating in data integrity/file cleanup projects
• Generating welcome letters and kit requests for new patients, if applicable
• Cross functional collaboration with internal departments
• Perform data-entry, answer inbound calls, make outbound calls, manage e-mail and fax software, general administrative functions including faxing and filing.
• Helping with meeting minutes and agendas
• Participating in processes relating to regulatory reporting requirements including reporting of adverse events and product complaints to pharmacovigilance team
• Adhering to Bayshore policies and procedures
• Maintaining confidentiality of client and corporate information, and discussing same only with appropriate Bayshore personnel
• Completing other administrative tasks to support the team, as required
• Track specific data and information for pharmaceutical companies as required in CRM
• Assist with conducting Vendor Qualification audits, if applicable
• Act as the key stakeholders for contract agreement between Bayshore Specialty Rx and third party clinics or pharmacies, if applicable
• Track and coordinates schedule with third party clinics (or pharmacies), if applicable
• Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System
• Participate in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
• Maintain confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel
• Complete any other tasks as requested
• Participate in ongoing internal and/or external continuing education activities

Job Qualification

What You Bring to the Team

• College diploma in administration, or equivalent experience
• Must be fluent in verbal and written communication and interpersonal skills for both English and French (Applicable for provinces/regions with French language service requirements)
• Basic understanding of patient support programs and drug reimbursement is an asset
• Call centre or customer service experience is an asset
• Strong computer and software skills: Excel, Word, Outlook, Adobe Acrobat, CRM database entry, telephony, web portals, teleconference scheduling, and web-based meetings
• Proven ability to work independently or in a team environment
• Strong sense of organization and attention to detail
• Self-regulation of time management and the ability to multi-task and adhere to deadlines
• Ability to work in a quiet working environment with proven ability to work autonomously within a remote/virtual team environment
• Established high speed internet access from home office.