About Us:

CEB Services is a dynamic, fast-paced benefits company who administers multiple health and pension plans on behalf of Christian Education Benefits Solutions, Christian Schools International, and the Christian Reformed Church in North America. Our work is deeply rooted in the values and mission of Christian education, and we are dedicated to supporting the growth and impact of the Christian education community in North America. We are seeking a highly organized, proactive, and professional Executive Assistant to support our leadership team. If you're passionate about providing exceptional support, thrive in a multi-faceted environment, and share a commitment to advancing Christian education, we want to hear from you!

Job Description:

The Executive Assistant will work directly with the Canada Managing Director and be responsible for providing high-level administrative support. This role requires excellent communication skills, attention to detail, and the ability to manage a variety of tasks efficiently. This role is a part-time position (0.6 FTE).

Key Responsibilities:

• Calendar Management: Coordinate and manage complex schedules, ensuring meetings are planned effectively, handling any changes or conflicts promptly.
• Communication: Serve as the point of contact between the executive and internal/external stakeholders. Draft and manage emails, memos, and correspondence on behalf of the executive.
• Travel Arrangements: Plan and organize domestic and international travel itineraries, accommodations, and logistics.
• Meeting Preparation: Prepare agendas, meeting materials, and presentations. Attend meetings, take minutes, and follow up on action items.
• Project Management: Assist with key projects, including research, tracking progress, and ensuring deadlines are met.
• Event Planning: Organize company events, off-site meetings, and team-building activities.
• Expense Management: Process and track expense reports, invoices, and budgetary documentation.
• Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.

Qualifications:

• A minimum of a Diploma in business administration, communications, or related field. A combination of education and prior working experience may be considered.
• Proven experience as an Executive Assistant or a similar administrative role supporting senior leaders.
• Passion for and commitment to supporting the Christian Education community and its values.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook), familiarity with virtual meeting software (Zoom, Teams), and familiarity with design and graphic communication software (PowerPoint, Canva) is required.
• Excellent organizational and multitasking abilities with exceptional attention to detail.
• Strong written and verbal English language communication skills.
• Ability to work independently, prioritize tasks, and handle high-pressure situations with professionalism.
• Discretion and confidentiality in handling sensitive matters.

Preferred Skills:

• Experience in employee benefits is a plus.
• Project management certification (e.g., PMP) is a bonus.

Benefits:

• Competitive salary ($25-$30/hr).
• Health, dental, and vision insurance.
• Defined benefit pension plan with company matching.
• Paid time off and holidays.
• Professional development opportunities.
• Flexible working environment.

How to Apply:

Interested candidates should submit their resume and a cover letter detailing their qualifications, experience, and connection to the Christian education community.

Alternatively, applications with a complete resume and cover letter can be submitted through the job posting site before the application deadline.