Position: Executive Assistant

Reporting to: Vice President of Operations

Location: Saskatoon

Position Overview:

X-Terra Environmental Services Ltd. is looking to fill the position of Executive Assistant in our Saskatoon office. X-Terra is a locally owned and operated company specializing in environmental assessment, reclamation and remediation for oil and gas, government and mining clients throughout Saskatchewan and Alberta. We are looking for a highly motivated self-starter to assist the managing directors and lead the day to day administration of our Saskatoon office.

Key Responsibilities:

• Manage and update the company website and social media sites
• Leading the design and preparation of marketing materials
• Company event planning
• Answering and directing phone calls
• Client reception, interaction, and support
• Creating and maintaining file systems
• Document preparation, review, editing and formatting using Microsoft Office and Adobe products
• Overall office organization, cleanliness, and tidiness
• Shipping and receiving
• Purchasing supplies ranging from general office supplies to specialized equipment
• Provide basic IT support
• Equipment inventory and organization
• Coordinating Equipment Maintenance (Trucks/Field Equipment/UTV's)
• PPE Inventory, and managing Equipment Assignments in SiteDocs
• Safety administration, electronic filing, email management, and document control
• Safety committee support, presentation preparation, statistics tracking and reporting
• Prepare and moderate ongoing safety meetings
• Assigning and conducting Equipment / Office Inspections / Training
• Actively take part in the COR Safety Audit process
• Overseeing the Safety Program & Reporting
• SiteDocs Form Development and Updates
• Support Internal/External Safety Audit Activity
• Ongoing employee training tracking and training organization
• Other duties and projects as required by the manager

Qualifications:

• Certificate in related discipline and 5 years related administrative support experience
• Advanced proficiency with Microsoft and Adobe products, specifically Outlook, Word, Excel, PowerPoint and Acrobat
• Strong interpersonal, time management, and organizational and communication skills
• Experience in SharePoint, Drop box or FTP sites
• Capable of working independently, taking ownership of tasks, and prioritizing workload
• Experience with IT systems and networking
• Experience with ComplyWorks and ISN or other safety tracking databases considered an asset
• Experience with SiteDocs or other safety program platforms considered an asset

What We Offer:

• Competitive salary based on experience and qualifications.
• Comprehensive health and dental benefits.
• Opportunities for professional development and career advancement.
• A supportive team culture rooted in safety, integrity, and environmental stewardship.
• A flexible and dynamic work environment.

Application Information:

Interested applicants are invited to submit a cover letter and resume. Only those selected for further consideration will be contacted to participate in the interview process.