This job offer is closed.

DEPARTMENT: External Relations

HOURS OF WORK: 30 hours per week, schedule varies. Work hours are primarily Monday-Friday with

some evening and weekend commitments.

REPORTING LINE: Director, External Relations

WAGE: $26.44/hour

CLOSING DATE: Open until a suitable candidate is found.

POSITION DESCRIPTION SUMMARY :

The Events & Marketing Coordinator is a part-time, continuing role that reports to the Director, External

Relations and is part of the Community Impact Team. They will be responsible for convening conversations,

informational sessions and educational opportunities linked to the YWCA Lethbridge & District's strategies and

other local emerging issues. This is an exciting opportunity for someone who likes to support a broad portfolio

of fundraising, community engagement and volunteer management. The successful candidate has excellent

communication skills with a proven ability to develop and nurture relationships. They must possess a keen eye

for detail, be extremely organized, proficient in using donor software, willing to be a champion for capturing

and actioning information, and genuinely interested in supporting people across our region.

POSITION DUTIES & RESPONSIBILITIES:

1. Agency:

  • Attend training opportunities
  • Attend department staff meetings
  • Participate in general office maintenance and upkeep
  • Conduct all work in a manner consistent with Board and Personnel Policies.
  • Attend Community Outreach Events.
  • Attend other nonprofit events and networking events.
  • Additional duties as requested.

2. Special Events:

  • In conjunction with the External Relations team coordinate the agency's special events,
  • including, but not limited to the annual Women of Distinction Awards, YWCA Gala and other campaigns and promotions.
  • Work closely with staff, management, volunteers and donors.
  • Participate in committee meetings.
  • Prepare correspondence as needed.
  • In conjunction with the Director of External Relations, reconcile event billings, maintain
  • detailed files, budget and timelines for each event.
  • In conjunction with the Director of External Relations, organize event logistics, i.e. sites,
  • vendors, food, decorations, lighting/sound, speakers, etc.
  • Respond in a professional and timely manner to inquiries.
  • Develop print concepts, coordinate production and mailings.
  • In conjunction with the Director of External Relations, secure sponsorships, and
  • underwriting agreements.

JOB DESCRIPTION

Events & Marketing Coordinator

  • Maintain organized and detailed documents and records.
  • Negotiate with vendors.
  • Evaluate all special events and make recommendations for improvements, increased
  • fundraising and community outreach.

3. Volunteers

  • Recruit volunteers as needed for programs, internships, and special events.
  • Arrange and coordinate volunteer orientation/training.
  • Manage volunteer services and recognition.
  • Maintain volunteer database and files including assimilation of monthly statistics.
  • Recruiting and placement of Interns
  • Additional duties as requested.

4. Marketing

  • Maintain organization website with updates, announcements, pictures, etc.
  • Contribute to a vibrant and growing multi-platform social media presence.
  • Press releases for agency.
  • Prepare reports and presentations for external stakeholders.

KNOWLEDGE AND SKILLS:

  • Proficient in Microsoft 365, including Word, PowerPoint, Excel, SharePoint, and Outlook.
  • A capacity and aptitude for continuous learning with exceptional attention to detail.
  • Ability to work in a fast-paced environment.
  • Strong oral and written communication skills.
  • Proven experience in event planning and execution.
  • Ability to manage projects simultaneously.
  • Proficiency in Canva and Meta Business Suite is an asset.
  • Knowledge, experience, and understanding of CRA guidelines for charities is an asset.

QUALIFICATIONS:

  • Post-secondary education in Communications, Marketing, Event Management, or related
  • field/experience.
  • Clear Criminal Record Check
  • Clear Child and Youth Intervention Record Check
  • Valid First Aid Level C with AED & CPR

Resumes and cover letters are to be sent directly to Human Resources for consideration.

YWCA Lethbridge & District is an equal opportunity employer.

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