Full Time

  • Sioux Lookout
  • Posted 3 weeks ago
  • Salary Range $48,657 to $59,238 per annum CAD

Job Summary:

The role of Administrative Assistant / Receptionist is to provide support to visitors at Sioux Lookout First Nation Health Authority Executive office as well as providing admin support to the Property, Finance and Core departments.

Qualifications:

  • Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)
  • Ability to speak in a first Nations dialect of the Sioux Lookout Region would be a asset (Ojibway/Oji-Cree/Cree)
  • Written and oral communication skills acceptable to the employer that meet the requirements of the role of reception/administration. Completion of Grade 12 and or post-secondary education would be an asset.
  • A minimum of 6 months experience in frontline Customer Service in administrative.
  • Demonstrated computer skills, ability to use Microsoft office products and accurately type data
  • Able to problem solve, use good judgment and make sound decisions
  • Ability to work independently and works well with in a team
  • The ability to perform the requirements of the position on a regular basis

Roles and Responsibilities:

  • Welcome visitors and direct them to the appropriate person or department.
  • Answer and forward incoming phone calls in a professional manner.
  • Provide excellent customer service to clients, guests, and employees.
  • Address inquiries and provide information about the organization.
  • Notify staff members of visitor arrivals.
  • Relay messages accurately and promptly.
  • Ensure the reception area is clean and tidy, make sure bulletin boards are up-to-date.
  • Manage office supplies, equipment and paper and place orders as needed.
  • Coordinate maintenance and repairs for office equipment such as photocopiers/scanners/printers
  • Receive incoming and outgoing mail/faxes and record in log, work with SLFNHA Porter to ensure mail is picked up and delivered in a timely fashion across SLFNHA.
  • Assist with administrative tasks such as photocopying, faxing, filing, and data entry.
  • Schedule and manage appointments, meetings, and room bookings.
  • Provide administrative support to various departments as needed.
  • Draft and proofread correspondence, emails, and other documents.
  • Accurately enter and maintain data in databases or spreadsheets.
  • Assist in preparing and formatting documents, reports, and presentations.
  • Prepare meeting agendas and take minutes when required.
  • Support Executive Assistants and cover for them in their absence.
  • Other duties as assigned by your Supervisor.

Closing Date: Open until Filled


Additional Information

Sioux Lookout, ON, Canada
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