Company Description
Advanced Machine Technology is a pioneering leader in the design, development, and manufacturing of cutting-edge industrial robotics solutions. With a focus on innovation, quality, and customer satisfaction, we are revolutionizing automation processes in various industries.
Role Description
We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will play a key role in supporting office operations by managing administrative tasks, including bill entry, account reconciliation, purchase order (PO) generation, and general office duties. This role requires a proactive individual with strong organizational and communication skills to ensure smooth day-to-day operations.
Key Responsibilities:
- Provide general administrative support to ensure efficient office operations.
- Manage and organize schedules, meetings, and appointments.
- Handle data entry, including entering bills and maintaining accurate records.
- Reconcile accounts to ensure accuracy and resolve discrepancies in a timely manner.
- Generate and manage purchase orders (POs) in alignment with company policies.
- Communicate professionally with vendors, clients, and team members.
- Maintain office supplies and handle routine inventory checks and reordering.
- Prepare reports, correspondence, and documentation as required.
- Ensure filing systems (both physical and digital) are organized and up-to-date.
- Support various departments with administrative tasks and special projects as needed.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with accounting or ERP software.
- Excellent organizational and multitasking abilities.
- Strong attention to detail and a high level of accuracy.
- Effective verbal and written communication skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Flexible and enthusiastic about acquiring new skills to meet evolving business needs.
Preferred Skills:
- Experience with accounting software or systems (e.g., QuickBooks, SAP).
- Basic understanding of accounting principles, including bill entry and account reconciliation.
- Strong problem-solving skills and a proactive approach to tasks.
What We Offer:
- Competitive salary and benefits package.
- A supportive and collaborative work environment.
- Opportunities for professional growth and skill development.
How to Apply:
Please submit your resume and a brief cover letter detailing your qualifications and interest in the position. We welcome and encourage applications from Métis individuals and others who identify as members of Indigenous communities.