Your Role at Agora

As a Senior Event Coordinator, you will support Project Managers in the planning and coordination of large-scale projects. You’ll be involved in multiple aspects of the organization and will work directly with clients, suppliers, sponsors, and speakers depending on the mandate.

Key Responsibilities Project Coordination & Client Relations

• Support Project Managers in managing a variety of mandates.

• Participate in kickoff meetings, gather requirements, and propose concrete solutions.

• Coordinate several projects simultaneously, ensuring deadlines and budgets are respected.

Event Logistics

• Plan all logistical aspects: venues, AV, catering, accommodation, transportation, etc.

• Manage suppliers (RFPs, follow-ups, contract compliance).

• Create floor plans, schedules, production documents, etc.

• Actively support on-site coordination during events.

Stakeholder Management

• Coordinate with sponsors and exhibitors: logistics, visibility, agreements.

• Ensure follow-up with speakers (logistics, communications, presentations).

• Manage guest lists, registrations, and pre/post-event communications.

Communications & Promotion

• Contribute to writing and distributing communications (invitations, newsletters, signage).

• Collaborate with internal teams to develop content and visuals.

Administrative Support

• Assist with budget tracking, supplier invoices, financial and post-event reports.

• Maintain databases (contacts, suppliers, stakeholders) up to date.

Profile Sought Requirements

• 3 to 5 years of experience in event coordination.

• Excellent command of French and English, both spoken and written.

• Strong organizational, communication, and priority-management skills.

• Proficient with office and project management tools.

• Familiar with virtual or hybrid event platforms.

Assets

• Experience working with speakers, exhibitors, or sponsors.

• Familiarity with registration platforms.

• Interest in event innovation and participant experience.

Why Join Agora?

• A human and collaborative company culture.

• A wide variety of projects, from scientific congresses to corporate events.

• Flexibility and genuine autonomy in your role.

• A passionate and caring team you can grow with.

About Agora

Agora is a multidisciplinary agency specializing in the organization of conferences and corporate events for over 30 years. We transform knowledge into impactful experiences through a strategic, human, and innovative approach.

Our Mission

To embody the values of inspire, connect, and engage, by creating high-impact events that leave a lasting, positive impression. Agora fosters collaboration, transparency, and trust with its clients, suppliers, and partners.

Our Services

• Event Strategy & Design: Defining objectives and creating custom experiences.

• Site & Destination Selection: Support in choosing optimal venues.

• Technology & AI: Integrating digital tools and AI to enhance experiences.

• Full Logistics Management: Handling suppliers, transportation, lodging, catering, etc.

• Scientific Conferences: Specialized expertise in managing complex content.

• Virtual & Hybrid Events: Custom-designed and produced formats.

• Registration & Accommodation Services: Full registration, communication, and financial management.

• Post-Event Reporting: Outcome analysis and future recommendations.