Join Kalex Partners - Office, Administrative & Social Media Manager

About Kalex Partners

With nearly 30 years of excellence, Kalex Partners is a leading boutique firm in Toronto specializing in business valuations, forensic investigations, dispute resolution, and transaction advisory services. We work on high-stakes financial matters, offering expert insights and solutions. Our team thrives in a high-achieving, fast-paced environment where precision, professionalism, and strategic thinking are paramount.

We are looking for a proactive, highly organized, and detail-oriented professional to join us as an Office, Administrative & Social Media Manager. This is a unique opportunity for someone who thrives in a dynamic workplace, takes initiative, and enjoys managing high-level responsibilities in a professional services setting.

Your Role:

You will play a pivotal role in ensuring the smooth operation of our professional services firm. Your responsibilities will include:

Client Management - Building and maintaining strong client relationships, overseeing invoicing and collections, assisting with file work (e.g., preparing engagement letters, assisting with reports, handling file administration)

Office Operations - Managing the day-to-day workflow, ensuring efficiency and organization, dealing with suppliers and payables

Administrative Support - Setting up client and staff meetings, organizing company events, tracking keeping track of key dates such as birthdays, work anniversaries

Financial Oversight - Preparing invoices, tracking receivables, and overseeing QuickBooks-based bookkeeping

HR & Recruitment - Posting job openings, hiring, onboarding, and training new team members

Payroll & Compliance - Handling monthly payroll, tracking vacations, ensuring staff complete and submit time and billings on a timely basis, managing company memberships/subscriptions

Tech & IT Coordination - Assisting with IT-related needs, maintaining digital files, coordinating with the IT provider, and ensuring smooth system operations

Social Media & Website Management - Keeping company websites up-to-date, proactively undertaking social media initiatives, editing training videos, supporting marketing initiatives

Process Improvement - Identifying and implementing efficiencies to optimize firm operations

What We're Looking For:

Education & Experience - A background in business, administration, or finance is an asset. Experience in professional services is preferred.

Technical Skills - Proficiency in Microsoft Office (Word, Excel, Adobe Pro), QuickBooks, and general IT systems. Experience with website management and design is important.

Soft Skills - Strong attention to detail, excellent communication, high integrity, and the ability to manage competing priorities.

Initiative & Problem-Solving - A self-starter who is eager to learn, thrives in a fast-paced environment and can work independently or as part of a team.

Why Join Kalex Partners?

Work in a high-caliber professional environment where your contributions truly matter

Competitive compensation and professional growth opportunities

Collaborate with a dynamic, accomplished team in business valuation and forensic accounting

How to Apply:

If you're ready to take on this exciting role, we'd love to hear from you! Please submit your resume and a cover letter outlining your qualifications and experience.