Job Description: Executive Assistant - With Marketing Support

Position: Executive Assistant - With Marketing Support

Location: Remote (Organization based in Ottawa and GTA, Ontario)

Position Type: Full-Time

Experience Required: 3-5 years administrative and social media

• communications experience

Travel: Occasional travel may be required

About the National Apartment Council

The National Apartment Council (NAC) is a national advocacy organization dedicated to supporting

Canada's rental housing sector. The NAC works with government, industry partners, and stakeholders to advance policies that strengthen apartment living and support rental housing providers nationwide. Though headquartered in Ottawa, the NAC operates nationally and maintains a flexible, remote work environment. We invite you to join our organization which is making a huge difference in Canada's housing crisis and helping our Federal government solve challenges.

Position Overview

The National Apartment Council is seeking a highly organized professional who is a proactive, and adaptable Executive Assistant with Marketing Support (specifically in social media and communication/campaigns). This role involves comprehensive administrative and digital communications support to the Associate Director and senior leadership team. The ideal candidate is someone who thrives in a fast-paced environment, communicates effectively, understands flexibility, and can balance executive-level administrative duties with modern digital communications responsibilities.

Key Responsibilities

Executive & Administrative Support

• Provide daily administrative support to the Associate Director and senior leadership team.
• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Arrange travel logistics including flights, accommodations, itineraries, and transportation.
• Prepare briefing materials, meeting packages, agendas, and follow-up documentation.
• Assist with board meeting preparation, governance documents, and record management.
• Maintain organized digital filing systems across Microsoft 365 and Google environments.
• Track expenses, process invoices, and support budget-related tasks.
• Handle confidential information with professionalism and discretion.

Communications & Social Media Support

• Draft, schedule, and publish content for NAC's social media platforms, including LinkedIn, X (Twitter), Instagram, Facebook, and other relevant platforms as NAC's digital strategy evolves.
• Support strategic planning for digital engagement and NAC's online brand presence.
• Monitor social media analytics, identify trends, and contribute to content strategy and improvement.
• Assist in developing newsletters, stakeholder updates, digital materials, and organizational announcements.
• Manage digital outreach, including Mailchimp campaigns, Email Blast communications, and SMS text campaigns.

Required Skills & Qualifications

• Strong proficiency in Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams) and Google Docs.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Edit and produce short-form video content using simple editing tools such as Kapwing or similar applications.
• Support communications and outreach initiatives led by senior leadership.
• Experience in supporting senior executives, including scheduling, travel coordination, and document preparation.
• Excellent copy writing skills, drafting professional emails, announcements, and social media content.
• Social media fluency, with experience in managing posts, engagement, and analytics.
• Ability to work independently in a remote setting with minimal supervision.

Additional Assets

• Experience in policy, advocacy, housing, real estate, or non-profit sectors.
• Experience as a political staffer on Parliament Hill, or Queen's Park.
• Familiarity with simple design tools, such as Canva, Adobe, or similar.
• Experience in email marketing and campaign tools such as MailChimp or similar.

Working Conditions

Remote-based position with preference for candidates based in Ottawa or the GTA. Occasional travel may be required.

How to Apply

Please submit a short personal video, along with your resume and cover letter to Ali Shahsamand. Use the subject line: "Executive Assistant With Marketing Support Role."

Your video is to be a short 1-2 minute clip focused on why you've applied and how your skills and experience make you a great candidate. You can email the video attachment or provide a link (via YouTube, Google Drive, YouSendIt, or similar).

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.