We are currently seeking a contract position for a full-time Associate, Events to join our Marketing & Sales Enablement team.

As an Associate, Events, you will be responsible for developing a seamless client experience across our three business lines in a manner that enhances our brand image and is true to our core values. Reporting directly to the Director of Marketing & Sales Enablement, you will plan and execute RPIA-hosted events, manage sponsorship activities, client gifts, and philanthropic initiatives. You will manage each project end-to-end, including event logistics, meticulous recordkeeping, ROI analysis, and strategic insights on successes and lessons learned. Your work will be instrumental in curating high-quality, purposeful client experiences that nurture client relationships and build the RPIA brand.

The duties and responsibilities of the Associate, Events include:

• Event Management: Strategically plans and manages all RPIA-hosted events for private clients, institutions, and retail advisors, coordinating with client and administration teams to ensure seamless execution from inception to completion.
• Sponsorships and Conferences: Coordinates and tracks the firm's event sponsorship activities and conference participation, including developing sponsorship ads and collaborating with both internal and external stakeholders.
• Philanthropic Giving: Develops donation proposals and manages the approval process with the Donations Committee for RPIA's charitable giving across all client channels, updating the philanthropy tracker regularly.
• Client Appreciation: Manages client appreciation efforts including client anniversaries, holiday observances, and gifting across all channels.
• Event Marketing: Designs and develops supporting marketing materials for events, including invitations, signage, printed materials, and advertisements.
• Project Management: Manages the end-to-end details and logistics of all internal and external events as well as client gifts and tickets. Communicates effectively with cross-functional teams and senior executives to manage all aspects of event planning, delivering high-quality outcomes on time.
• Budgeting and Reporting: Tracks spending for events, sponsorships, client appreciation, and conferences. Prepares CRM reports on attendance, ROI, value-added, compliance tracking, and more.
• Sales Events Support: Partners with sales representatives to provide logistical support for smaller-scale sales events, including setup, technology, marketing materials, and invitations.
• Operational Support: Assists with sales enablement, marketing tasks, and general administrative duties, including preparing materials, coordinating logistics, managing vendor relationships, and handling inquiries.

Critical Competencies

• Organization & Planning - A highly organized professional with exceptional discipline and time management who can solve problems and manage priorities and deadlines independently.
• Project Management - Proven ability to manage complex projects, ensuring timelines, scope, and quality are consistently met.
• Attention to Detail - Exceptional attention to detail to ensure work is reliably accurate and completed at a high standard that prioritizes excellence and thoroughness.
• Communication - An excellent communicator with a firm command of written, verbal, and interpersonal skills and the ability to collaborate effectively within a large sales and marketing team.
• Strategic Thinking - Ability to see the big picture to develop a results-oriented approach to managing events that aligns with business goals.
• Persistence & Motivation - A self-starter who understands the importance of adaptability and accountability in an environment where priorities may shift quickly.
• Collaboration - Strong aptitude for working collaboratively with business partners and both internal and external stakeholders.
• Tech-savvy - Quick learner and strong understanding of technology to ensure an excellent user experience for clients for both in-person and virtual events.
• Brand Integrity - A positive professional who upholds the values of the firm, and understands the importance of maintaining/protecting sensitive, confidential information.

Requirements

• Post-secondary education in Marketing, Business Administration, or a related field
• Minimum of three (3) years of experience in event management
• Experience managing events for ultra-high-net-worth clients and B2B corporate events
• Strong project management skills, with the ability to oversee multiple events simultaneously
• Strong time management and organization skills, with the ability to create systems and processes that promote efficiency
• Excellent communication and interpersonal skills, with the ability to interact with senior executives and external stakeholders
• Proficiency with event management software, CRM tools (Salesforce), and Microsoft Office Suite (Word, Excel, PowerPoint), and audiovisual technologies.

Additional Information

• Position Type: Full-Time, 21-month contract with possibility of extension or transition to permanent position
• Work Location: Toronto, ON
• To learn more about life at RPIA, visit https://rpia.ca/
• Read our firm's magazine, Voices of RPIA: https://online.flippingbook.com/view/581240358/
• This is to fill an open vacancy
• Artificial Intelligence may be used as part of this recruitment initiative
• Compensation Range: $70,000 - $80,000 base salary, additional compensation may be available

RPIA is proud to be Great Place to Work Certified?. What sets us apart?

• Exceptional single and family benefits package that includes health, dental, and vision insurance plus additional Health Care Spending and Wellness credits.
• inConfidence (provided by Medavie Blue Cross via Inkblot) Employee and Family Assistance Program to support mental well-being and extends to all family members in your household.Opportunities for professional and personal growth through:
• Cross-functional Mentorship Program
• Internally curated Leadership Skills training program

RPIA is an Equal Opportunity Employer

We believe in the power of diversity of thought, and we aspire to have an inclusive workplace that mirrors the fabric of our community. We strongly encourage applications regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. We are committed to providing an accessible and equitable application and hiring process and will make accommodations should you require it at any point. We encourage you to connect with us if you require accommodation during the recruitment process.

Our culture is defined by our six core values: client-first, innovation, excellence, partnership, integrity, and giving back. Our clients often say the outstanding service we deliver is as important to them as the returns we achieve for them. With over 120 employees and approximately $20.5 billion under management for a broad investor base of institutions and private clients, we proudly remain privately owned by employees who invest alongside our clients.