The Administrative Assistant is an integral part of the efficient day-to-day operations of the organization. R.W. Gibson Consulting Services Ltd., a division of The Gear Centre Group, has an immediate opening in our Properties and Facilities Maintenance Department located in our West Edmonton office.

Key Responsibilities:

• Accounts payable processes including preparing and coding vendor invoices, company credit card reports and downloading vendor invoices Accounts receivable processes including posting incoming rent, preparing deposits, generating reports and monthly billings
• Provide updates and reports on a regular basis to Property Manager regarding renters, contractors, and property/building information
• Assist Property Manager with janitorial/office supplies, furniture and houseware purchases as required
• Generate work orders, reports and coordinate preventative maintenance for various commercial and residential properties
• Provide administrative support for special projects as needed such as real estate market research, or contractor and services provider research Assist with scheduling corporate travel and accommodations

Experience:

• The ideal candidate must have a minimum of 5 years of experience in a fast-paced administrative role in property management for both commercial and residential properties Post-secondary education in Business Administration, Real Estate, or Property Management would be considered an asset Advanced level in Microsoft Office programs including Excel, Word, and Outlook
• Experience using Spectra, SXE and Simply Accounting software would be considered an asset

Skills and Abilities:

Excellent written and oral communication skills Strong organizational and prioritization skills with a high degree of accuracy High level of integrity, confidentiality and professionalism are of utmost importance Demonstrated ability to manage multiple tasks with simultaneous deadlines and timelines with minimal direction and/or supervision Other

Requirements:

Local and short-term travel will be required to our out-of-town locations Must have a valid driver's licence with acceptable abstract

What we offer our employees: Career Growth opportunity Competitive Wages Comprehensive Benefit Package including company paid health/dental/extended health, travel and life insurance premiums Employee Recognition Program If you have a strong work ethic, a positive "can-do" attitude, and are interested in building a rewarding career, please submit a detailed resume and cover letter stating your salary expectations through this ad! We are proud to be dedicated to Equity in the workplace and encourage all interested candidates to apply.