Glencairn Golf Club is Hiring!

We are looking for a detail-oriented and organized Administrative Assistant to support daily operations and ensure the smooth, efficient functioning of our team. The ideal candidate is proactive, professional, and able to manage multiple priorities in a fast-paced environment.

Administrative Assistant

Responsibilities:

• Answer and direct incoming telephone calls, take messages, and /or locate staff and Members as required
• Assist with the coordination of special events
• Control office supply inventory, order for club departments, and track expenditures
• Responsible for processing invoices, coding and database management
• Receive incoming mail, faxes, courier packages and deliveries and distribute to appropriate staff
• Attend weekly club staff meetings and monthly Joint Health & Safety meetings, record and distribute minutes of the meeting
• Update Health & Safety Board, monitor stock levels of all First Aid supplies
• Maintain administrative petty cash, reconcile and submit requests for replenishment on an as needed basis
• Deliver daily bank deposits to the bank
• Handle all IT related computer issues at on site level with the IT department
• Daily Food & Beverage Audit packages - Sort all server remits, ensure all accounts properly closed, verify cash/credit/member amounts
• Receive and research all member chit inquiries from both golf and F&B depts.
• Other duties as assigned

Qualifications:

• Proven ability to produce clear, articulate oral and written communication
• Strong working knowledge of Microsoft Excel and Word
• Excellent interpersonal skills
• Strong organizational skills

This is an hourly seasonal position from March - November.

ClubLink is an equal opportunity employer committed to providing an inclusive workplace. Please contact via Isarta if a workplace accommodation is needed throughout the selection process. Thank you for your interest in ClubLink.