Reporting to the Director, Internal Communications & Employee Experience, the Employee Experience Coordinator plays a key role in coordinating activities for head office employees, while also providing administrative and logistical support for various internal initiatives.

Working closely with the social committee, internal teams, and external vendors, this person helps create an engaging, seamless, and positive employee experience while ensuring the smooth coordination and follow-up of several evolving projects and programs.

Key Responsibilities

Social Activities Coordination

• Support the planning, organization, and logistical coordination of internal activities at the head office in collaboration with the social committee

• Coordinate all event-related communications, including drafting communications, invitations, registrations, reminders, and participant follow-ups

• Actively participate in social committee meetings and contribute to the development of the activity calendar

• Serve as a liaison between internal and external stakeholders to support the delivery of events, including administrative and material requirements

• Respond to employee inquiries related to activities

• Provide on-site support during events and activities

• Monitor activity budgets and ensure adherence to established budgets

Employee Recognition Program

• Manage administrative follow-ups related to the program (orders, inventory, receipt, and distribution of gifts) while ensuring data accuracy

• Coordinate the distribution of recognition gifts

• Respond to employee and internal partner inquiries, including managing the program inbox

Administrative Support & Coordination

• Provide general support to the Internal Communications & Employee Experience team based on priorities

• Assist with formatting and distributing employee communications and content

Desired Profile

• Strong interest in event coordination within a creative environment

• Excellent organizational skills and attention to detail

• Resourceful, proactive, and able to execute quickly

• Ability to create engaging and current content that drives participation in events

• Collaborative, service-oriented, and solutions-driven approach

• Curious, creative, and up to date on event industry trends

• Excellent interpersonal and communication skills combined with a positive attitude

Qualifications

• Bachelor’s degree in a relevant field

• Experience in coordination and event management

• Experience in at least one of the following professional environments: communications, HR, entertainment, or culture

• Fully bilingual with strong written communication skills in both French and English

• Proficiency with MS Office and overall comfort with digital tools