Job Title: Events Coordinator (Remote and onsite)

Position: Full-time Contract with possibility of renewal to Full-time Employee

Department : Event Management

Reports to: Head of Events

Location: Must be located in Greater Toronto Area (with travel required for onsite support)

About the Role:

We're looking for an energetic and highly organized Events Coordinator to join our Events Team. In this role, you'll help plan, organize, and execute hybrid events that leave lasting impressions. From managing speaker logistics to ensuring seamless onsite experiences, you'll be a key player in every stage of the event lifecycle. If you thrive in a fast-paced environment and have a passion for delivering exceptional experiences, we'd love to meet you.

Key Responsibilities:

Remote Event Planning & Coordination

• Responsible for coordinating and managing all aspects of speaker logistics communication, presentation logistics, and ensuring a seamless experience for presenters and attendees.
• Coordinate closely with internal teams to ensure event

agendas and speaker information are current and accurate.

• Oversee the preparation of event materials, including print signage, name badges, and attendee registration documents.
• Set up and maintain virtual event platforms with up-to-date content for each event.
• Collaborate with the production and customer success teams to deliver a flawless onsite experience for attendees and speakers.
• Organize and manage AV and show assets in advance of each event.
• Assist in managing room blocks and courtesy blocks, as needed.
• Prepare and deliver post-event reports and actively participate in team meetings and event debriefs.
• Support the Events Team with various planning and logistical tasks, as needed

Onsite Event Execution

• Oversee onsite registration and staff, ensuring smooth attendee check-in and accurate badge printing.
• Deliver exceptional customer service to all event attendees.
• Personally manage speaker check-in and be readily available for speaker needs throughout the event.
• Proactively troubleshoot onsite issues, making calm, informed decisions to ensure a smooth experience for all.
• Support event setup and teardown, including the staging of materials and AV components.
• Maintain an accurate inventory of event equipment and supplies.
• Provide assistance to the onsite lead and help with real-time updates to platforms like Brella, as required.

What You Bring

• Must have experience with event platforms and technology (e.g., EventMobi, Cvent).
• Experience in event logistics and coordinating both virtual and in-person events.
• Detail-oriented, strong organizational and time management skills.
• Excellent verbal and written communication.
• Ability to manage multiple priorities and meet deadlines.
• Must be available to travel and work on-site at events within Toronto and across North America, as required.
• Comfortable working independently in a fast-paced remote setting.
• Team-oriented with a flexible, can-do attitude.

Why Join Us?

You'll be part of a collaborative, high-performing team that values innovation, attention to detail, and delivering memorable event experiences. If you're looking to grow your career in events and enjoy both the behind-the-scenes planning and the energy of live execution, we'd love to hear from you.

Why You'll Love Working With Us:

At Strategy Institute, we produce events that connect, inspire, and drive real impact. You'll be part of a collaborative team that values creativity, flexibility, and excellence in execution. If you love bringing people together and managing the moving parts of world-class events, we'd love to meet you.