Job Title: Administrative Assistant

Location: On-site 3 days a week in the Toronto Office

Contract on T4

Duration: 18 months

Roles and Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for executives and team members.
• Prepare and organize reports, presentations, and documentation using Microsoft Office tools (Excel, Word, PowerPoint).
• Handle incoming calls, emails, and correspondence, ensuring timely and professional communication.
• Maintain accurate records, files, and databases for easy retrieval and compliance.
• Assist with travel arrangements, expense reports, and procurement of office supplies.
• Support internal teams with administrative tasks to ensure smooth day-to-day operations.
• Coordinate with vendors and external stakeholders for office-related requirements.
• Ensure confidentiality and proper handling of sensitive information.

Role Scope

Phase 1:

Events support for sellers (catering, logistics, name tags, post-event cleanup)

Managing expense reports and executive travel bookings

Phase 2:

Calendar management for Gina and Alex (simpler calendars)

Phase 3:

Calendar management for Cynthia (more complex calendar)

Please let me know if this is something you would love to do, and help me with your updated resume. Feel free to reach out if you have any questions.

Thanks