Full-Time | Permanent | Existing Vacancy | Hybrid, 3 days in office, 2 days remote

This role is about supporting meaningful work and doing the details well.

At CityKidz, administrative work is a vital part of how we care for supporters, steward generosity, and operate with integrity.

We are seeking a full-time Administrative Assistant to support our Resource Development team, working closely with the Resource Development Administrator to ensure administrative tasks are completed accurately, consistently, and with care.

This role is ideal for someone at the start of their career who is eager to learn, highly organized, and motivated by being dependable and helpful in a mission-driven environment.

About CityKidz

CityKidz is a faith-based organization with Christian roots that exists to build resilience and inspire big dreams in children and youth living in low-income communities. Our work is grounded in love, hope, and a deep belief in the inherent value and potential of every child.

To learn more about CityKidz and our work, visit www.citykidz.ca.

About the Role

The Administrative Assistant, Resource Development, provides administrative and operational support that enables the Resource Development department to function smoothly and effectively.

This role supports tasks such as preparing donor communications, assisting with mailings and campaigns, entering and organizing data, and maintaining accurate records. The work is largely structured and task-based, with clear direction and opportunities to learn nonprofit systems and processes.

This position reports to the Resource Development Administrator and is designed to support the administrative workload of the department, enabling high-impact fundraising and stewardship work.

This role provides exposure to nonprofit fundraising systems, donor engagement processes, and campaign logistics, and can serve as a strong foundation for growth within the nonprofit sector.

What You'll Do

• Provide administrative support to the Resource Development Administrator
• Assist with preparing and organizing donor correspondence and materials
• Support donor mailings, appeals, and stewardship activities
• Enter and update information in the donor database following established procedures
• Maintain organized digital and physical filing systems
• Assist with basic logistics for campaigns and donor initiatives
• Support general administrative tasks across the Resource Development team as assigned

Who You Are

You might be a great fit if you:

• Are detail-oriented and take pride in doing work accurately
• Understand that excellent administrative work builds trust with donors and supporters
• Are dependable, organized, and follow through on tasks
• Are comfortable taking direction and asking questions when needed
• Enjoy supporting others and contributing behind the scenes
• Are eager to learn and build skills in a professional environment
• Are comfortable working within a faith-based organization and respectful of its values

What You Bring

• Post-secondary education or current studies in office administration, business, nonprofit studies, or a related field, or equivalent experience
• Proficiency in Microsoft Office 365, including Outlook, Word, Excel, and Teams, is preferred. Experience with Monday.com, eTapestry or similar donor CRM systems, and other nonprofit software platforms is an asset.
• Strong attention to detail and organization

Our Commitment to Inclusion & Accessibility

CityKidz is committed to building a team that reflects the diversity of the communities we serve. We encourage applications from individuals of all backgrounds, including those who identify as Indigenous, Black, racialized, persons with disabilities, and members of equity-deserving communities.

CityKidz is an equal opportunity employer and is committed to providing accommodations throughout the recruitment and selection process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the application process, please let us know.