Operations & Marketing Coordinator

We are looking for an Operations & Marketing Coordinator to support our growing team. This role works closely with the Founder and the Communications Strategist while helping keep business development, operations, and marketing organized across the team.

This is an in-office position based in Calgary and works best for someone with an entrepreneurial mindset who takes initiative and is comfortable in a fast-paced consulting environment.

WE DO NOT DESIGN! We provide accessibility consulting!

What You'll Do

Operations & Project Support

• Assist with basic accounting tasks, including tracking invoices, expenses, and project-related financial information
• Support coordination with the company's accounting team when needed
• Maintain organized records for invoices, payments, and project documentation
• Support internal reporting and financial tracking using Excel
• Support the team with project coordination in the company's project management software
• Track deadlines, deliverables, and follow ups across projects
• Maintain organized project files and templates
• Help improve internal systems and processes as the company grows

Business Development & RFP Research Support

• Assist the Communications Strategist with monitoring and tracking RFP opportunities across Canada and the United States
• Maintain internal trackers for opportunities, deadlines, and submissions using Excel and internal systems
• Support proposal preparation and formatting, including layout in Adobe InDesign
• Assist with organizing proposal content and materials for submissions

Conferences & Industry Engagement

• Research conferences, speaking opportunities, and industry events
• Assist with travel logistics and preparation for conferences and meetings
• Attend select conferences and events when needed to support the team

Marketing & Communications

• Support development of marketing materials including presentations and reports
• Assist with LinkedIn and social media content planning and posting
• Maintain brand consistency across company documents and communications

Education & Experience

• Degree or diploma in Marketing, Communications, Business, Architecture, Interior Design, or a related field, or equivalent professional experience
• 3+ years of relevant experience, ideally in professional services, consulting, architecture, engineering, or design firms
• Experience supporting proposal submissions, RFP responses, or client presentations is considered an asset
• Experience working in professional services marketing or business development is an asset

Core Skills

• Strong Excel skills and comfort working with data and tracking systems
• Experience using Adobe InDesign
• Strong writing, editing, and proofreading skills with attention to detail
• Strong research and information gathering skills
• Excellent organizational and time management skills
• Ability to manage multiple deadlines and shifting priorities
• Ability to work independently while supporting a collaborative team environment
• Basic accounting knowledge and comfort working with financial tracking is strongly preferred
• Entrepreneurial mindset and ability to take initiative

Bonus Skills

• Experience with website design or digital marketing tools
• Knowledge accessibility standards
• Familiarity with the architecture, engineering, or construction industry
• Accessibility related certifications such as Rick Hansen Foundation Accessibility Certification
• WELL AP or other built environment credentials
• Project management certification

Additional Requirements

• Interest in architecture, venues, accessibility, or the built environment is an asset
• Valid passport and availability to travel within North America when required

Work Environment

• In office role based in Calgary
• Works closely with the Founder and Communications Strategist
• Supports a small, collaborative consulting team
• Must be comfortable working independently when leadership is traveling

A cover letter, along with your resume and any supplemental documents, is required in order to be considered. 

Attention to detail is a key skill for working with LPF. Failure to submit a cover letter will immediately disqualify you from being considered.

• What does Accessibility mean to you?
• What role does LPF play in the built environment?
• What do you bring to the table?
• Do you have any experience with persons with disabilities? if so, please describe.

We thank all those who apply, but only those selected for further consideration will be contacted.