Position Title: Events Specialist (North)

• Employment Type: Contract position
• Term: Mid-April 2026 to Mid-January 2027
• Part-time, averaging 15-20 hours per week. Workload will fluctuate based on project cycles and event schedules, with increased hours during active delivery periods and lighter weeks in between.
• Compensation: Monthly contract fee based on 15-20 hours per week, calculated using an equivalent hourly rate of $25 to $30 per hour, based on experience and scope of responsibility. Final monthly contract amount will be confirmed based on experience, availability, and project needs. Monthly compensation may scale during peak delivery periods based on increased scope and on-site requirements.
• Reports To: Director of Strategic Events and Engagement, North
• Location: Edmonton-based. This role supports events and projects delivered primarily in Edmonton and surrounding areas. Day-to-day work is remote, with in-person attendance required for site visits, planning meetings, and on-site delivery

About Bird Creatives: We're an award-winning creative industries consultancy. That might sound fancy, but our mission is simple: to deliver exceptional services and value through creativity, connection, and collaboration. Bird Creatives gets right alongside clients, their projects, their passions, and their people. When they have a need, we're the (multi-talented and innovative) friend to call.

We accomplish this through developing an in-depth understanding of our clients and their needs, engaging our extensive network of influencers and professionals, and utilizing our years of combined experience in the arts, engagement, strategic planning, and project and event management. We also like to have fun.

As a small but incredibly agile team, Bird contractors and staff take on various roles at various times depending on project needs, which also creates opportunity for creativity within your role and exploration of new skills and diverse areas of work.

Our Values

Bring your best

? We take initiative and approach our work with authenticity.

? We listen to our clients' needs and find mutually beneficial and creative solutions to their challenges.

? We meet our commitments and deliver excellence.

Be kind

? We take care of ourselves and find the right work/life balance to meet our needs and the needs of the team

? We are professional and approach our clients with patience and empathy.

? We listen to our clients with curiosity.

? We look after and support each other.

Build community

? We find ways that we can build community into every aspect of our work.

? We support our clients to better connect with their communities.

? We work together to make a difference and have a lasting impact.

Position Description

The Events Specialist supports the planning and delivery of Bird Creatives projects, with a strong focus on on-site execution and event leadership. This role works closely with the Director to ensure projects are delivered professionally, safely, and in alignment with Bird Creatives' standards.

A key function of this role is to take ownership of on-site delivery. This includes leading and coordinating setup and teardown, managing vendors and team members, maintaining timelines during live events, and troubleshooting issues in real time. The Events Specialist will act as a reliable and solutions-focused presence on the ground, ensuring a seamless experience for partners, artists, and attendees.

This role is ideal for someone who thrives in fast-paced, ever-changing environments, takes initiative, and is confident navigating challenges in real time.

On-Site Event Lead and Team Coordination

• This role supports a number of events throughout the year, with peak activity during the summer months, leading into the fall. Candidates should be comfortable with flexible scheduling, including evenings and weekends, based on event needs.
• Serve as a key on-site lead during event delivery, supporting overall execution and flow
• Act as a primary point of contact for vendors, artists, partners, and team members on site
• Lead or support setup, load-in, live delivery, and teardown operations
• Troubleshoot issues in real time and make informed decisions to keep events running smoothly
• Ensure site readiness, safety protocols, and operational standards are upheld
• Represent Bird Creatives professionally with clients, partners, and the public

Production and Operations

• Participate in site planning, walkthroughs, and operational preparation
• Coordinate logistics across vendors, suppliers, and internal team members
• Support implementation of site plans, signage, and guest experience elements
• Assist in managing timelines and run of show execution during live events
• Support emergency preparedness and risk management procedures

Project and Event Management

• Support the planning and execution of multiple concurrent projects
• Maintain project timelines, task lists, and critical paths
• Assist with budgeting, expense tracking, and milestone delivery
• Support development and implementation of project and event strategies

Vendor, Artist, and Partner Management

• Communicate with vendors, suppliers, artists, speakers, and service providers
• Support contracting, advancing, scheduling, and logistics coordination
• Ensure required documentation, contracts, and permits are tracked and filed
• Liaise with partners, sponsors, and stakeholders to support deliverables

Project Coordination and Administration

• Use project management software to track tasks, deadlines, and communications
• Ensure contracts, invoices, receipts, and documentation are properly stored
• Work with accounting and admin teams to support timely payments
• Track project metrics and contribute to post-project reporting

Communications and Content Support

• Gather and organize project assets, including bios, photos, logos, schedules, and run of show details
• Support internal communications and information flow across teams
• Capture informal documentation or content as required for reporting or marketing

General Team Support

• Work collaboratively across Bird Creatives projects and teams
• Adapt to changing priorities and project needs
• Uphold Bird Creatives' values, professionalism, and standards across all work
• Other duties as required to support project success

Qualifications and Skills

• 2 to 3 years of experience managing or supporting events, festivals, or projects
• Demonstrated experience leading or supporting on-site event delivery in fast-paced environments
• Strong organizational and time management skills
• Excellent communication and follow-up abilities
• Ability to remain calm, flexible, and solutions-focused in live delivery environments
• Comfort working with multiple partners and competing deadlines
• Ability to take initiative and make decisions independently

Technical and Practical Requirements

• Reliable high-speed internet connection
• Dependable personal computer suitable for remote work
• Access to a personal vehicle for site visits, pickups, and event support
• Availability to work flexible hours during active delivery periods, including required weekend availability (primarily Saturdays), occasional evening events, and extended on-site event days as needed.
• Comfort using project management and collaboration tools such as ClickUp and Google Workspace

Why Bird Creatives?

• Work on projects that shape cities, culture, and community.
• Collaborate with a team of artists, changemakers, and builders.
• Be part of a company that values creativity, relationships, and meaningful impact.

Application Process

Before applying, we encourage you to ask yourself:

• What is your level of comfort leading or supporting on-site event delivery in fast-paced environments?
• Can you confidently troubleshoot issues and make decisions during live events?
• Are you comfortable working on multiple projects at the same time and shifting priorities as needed?
• Can you collaborate with a wide range of stakeholders and manage expectations with clarity and professionalism?

If this sounds like you, we would love to hear from you!

Please submit the following as a single PDF:

• Resume
• Cover letter outlining your interest in the role and relevant experience

Application Deadline: April 7th, 2026